Facilities Coordinator

9 hours ago

Angeles City, Central Luzon, Philippines Admin24Seven Full time ₱30,000 - ₱60,000 per year

Administrative Officer – Technical Services Department

We are seeking a proactive and detail-oriented Administrative Officer to support our Australian Real Estate - Technical Services Department. This role provides vital administrative support to ensure smooth operations across a range of technical, property, and facilities management functions.

Key Responsibilities:

  • Process and lodge department invoices, including AFSS, plant item registration, strata, and project-related charges.
  • Manage rechargeable tasks such as overtime and chargeback invoices.
  • Coordinate monthly FM meetings, including agenda preparation and minute-taking.
  • Handle AFSS invoicing for SHP, including management fees and council-related charges.
  • Maintain department annual leave planning and register.
  • Support invoice processing for key properties (e.g., 12 Mount & 97 PH).
  • Oversee plant item registrations with SafeWork NSW, ensuring approximately 40 items are accurately lodged and certificates provided to Facility Managers.
  • Prepare monthly department invoicing for Strata and Event Cinemas.
  • Assist the Director of Technical Services with invoicing and ad hoc administrative tasks.
  • Monitor the Engineering inbox and ensure timely follow-up.
  • Manage the myBuildings system, providing support, training, onboarding, and coordination with PMs, FMs, Finance, and Real Trust.
  • Administer the CM3 system and support vendor onboarding in coordination with FMs and PMs.
  • Manage MRI vendor onboarding and handle related queries and disbursement issues.
  • Provide occasional support to the Tenant Help Desk Coordinator and assist with myBuildings tasks.
  • Maintain and update Site Specific Manuals (SSMs) quarterly with FMs and PMs.
  • Liaise with external providers (e.g., myBuildings, CM3, AESC) as needed.
  • Maintain up-to-date registers and contract lists for the team.
  • Organise department uniforms for all Facility Managers.

Requirements:

  • Proven experience in Australian real estate administration for facilities or technical services.
  • Experience with property systems like myBuildings, CM3, and MRI.
  • Excellent verbal and written English communication skills.
  • Strong attention to detail and organisational skills.
  • Ability to work independently and support a team environment.

Work Setup and Other Benefits:

  • Work on Site – Full time
  • Fixed Dayshift Schedule
  • Fixed Weekends Off
  • Additional Paid Leave
  • Great pay plus additional incentives and benefits
  • Salary increase after review on work anniversary
  • HMO and Government Benefits

  • Facilities Coordinator

    10 hours ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱1,200,000 - ₱2,400,000 per year

    Administrative Officer – Technical Services DepartmentWe are seeking a proactive and detail-oriented Administrative Officer to support our Australian Real Estate - Technical Services Department. This role provides vital administrative support to ensure smooth operations across a range of technical, property, and facilities management functions.Key...

  • Facilities Coordinator | Onsite: Angeles City

    5 days ago

    Angeles City, Central Luzon, Philippines Connext Global Solutions Inc Full time $104,000 - $130,878 per year

    Join Our Team as a Facilities CoordinatorThe Facilities Coordinator helps customers with facility-related issues through phone or email after business hours. The role handles work orders, coordinates urgent maintenance requests, and ensures problems are resolved on time. Reporting to the Facilities Manager, this position supports the building's daily...

  • Supervisor, Facility Management

    1 week ago

    Angeles City, Central Luzon, Philippines VXI Global Solutions Full time $40,000 - $60,000 per year

    Job DescriptionIt's fun to work in a company where people truly BELIEVE in what they are doing We're committed to bringing passion and customer focus to the business.TASKS & RESPONSIBILITIES SUPERVISORY FUNCTIONS: Manages and overlooks schedule and performance of Facilities Specialist, Facilities Assistant and Multi Skilled Technicians.Manages Third Party...

  • Facilities Engineer

    1 week ago

    Angeles City, Central Luzon, Philippines Amertron Full time $40,000 - $80,000 per year

    Job description I. Primary Function:Responsible for the operations and general maintenance of the plant, machinery, and associated building facilities. Attend to all facility works and M & E installations, as well as to coordinate with contractors on repair works. Conduct space planning and layout for all production equipment and other processes. ...

  • Facility Operations Specialist

    2 days ago

    Angeles City, Central Luzon, Philippines beBeeProject Full time ₱600,000 - ₱800,000

    Job Title: Facility Operations SpecialistWe are seeking a skilled Facility Operations Specialist to join our team. This role is responsible for conducting technical assessments and maintenance surveys at various sites, ensuring thorough evaluation of facility infrastructure, equipment, and overall operational readiness.This nationwide project requires the...

  • Facilities Coordinator

    1 week ago

    Cebu City, Central Visayas, Philippines CBRE Full time ₱800,000 - ₱1,200,000 per year

    Facilities Coordinator - Cebu CityJob ID234539Posted19-Aug-2025Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Facilities ManagementLocation(s)Apas - Cebu - PhilippinesFacilities Coordinator (Cebu Business Park)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span...

  • Facilities Coordinator

    1 week ago

    Cebu City, Central Visayas, Philippines Jones Lang LaSalle Property Consultants Pte Ltd Full time $40,000 - $80,000 per year

    We're looking for a detail-oriented Facilities Coordinator to manage the smooth operation of our client's commercial buildings. Your role will include coordinating maintenance for MEFP equipment, performing minor repairs, and liaising with vendors. If you're technically proficient with strong organizational skills, apply nowWhat you'll do:Coordinate...

  • Facilities Coordinator

    1 week ago

    Cebu City, Central Visayas, Philippines CBRE Full time ₱800,000 - ₱1,200,000 per year

    Facilities Coordinator - Cebu IT ParkJob ID232873Posted12-Aug-2025Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Facilities ManagementLocation(s)Apas - Cebu - PhilippinesFacilities Coordinator (Cebu IT Park)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every...

  • Facilities Coordinator

    1 week ago

    Cebu City, Central Visayas, Philippines CBRE GWS IFM PHILS. CORP. Full time $40,000 - $60,000 per year

    Facilities Coordinator (Cebu Business Park)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work...

  • Facilities Coordinator

    1 week ago

    Cebu City, Central Visayas, Philippines CBRE GWS IFM PHILS. CORP. Full time $40,000 - $60,000 per year

    Facilities Coordinator (Cebu IT Park)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can...