Procurement Coordinator

1 week ago

Cebu City, Central Visayas, Philippines MicroSourcing Full time

Discover Your 100% YOU at MicroSourcing

Position: Procurement Coordinator

Location: Cebu City

Work setup & shift: Onsite/ Night Shift

Why join MicroSourcing?

You'll have:

  • Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
  • A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
  • Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
  • Career Growth: Take advantage of opportunities for continuous learning and career advancement.
  • Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

The ideal candidate will be detail-oriented, highly organized, and proactive in monitoring purchase orders that require follow-up or escalation. This position will work closely with U.S.-based procurement, operations, and vendors to ensure timely communication and order execution.

Purchase Order Creation & Management

  • Create and issue purchase orders (POs) based on approved requisitions or MRP-generated requirements.
  • Validate pricing, part numbers, and lead times prior to PO release.
  • Maintain clean and accurate ERP records for all issued POs, including order status, delivery dates, and changes.
  • Coordinate with engineering and planning to ensure accurate item details and project linkage.

Supplier Follow-Up & Tracking

  • Track and document all open purchase orders.
  • Identify POs without supplier order confirmations after 48 hours and initiate follow-up communication.
  • Escalate unresponsive suppliers or delayed acknowledgments to the U.S. Procurement Lead.
  • Update ERP notes or shared trackers with the latest order confirmation status.
  • Support receiving and invoicing accuracy by providing up-to-date documentation.

KPI Development & Reporting

  • Help define and build out procurement KPIs such as:

  • % of POs confirmed within 48 hours

  • Average supplier response time
  • On-Time Delivery (OTD) rates
  • Unconfirmed PO aging reports
  • Assist in building dashboards or spreadsheets to automate KPI visibility and tracking trends.
  • Provide weekly summaries to U.S. management on supplier responsiveness and PO exceptions.

Process Improvement & System Support

  • Follow standardized procurement workflows aligned with Acumatica ERP.
  • Support creation and improvement of templates, trackers, and SOPs.
  • Suggest process enhancements to reduce manual follow-up and improve visibility.
  • Ensure compliance with internal procurement policies and data accuracy standards.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is a pioneer and one of the largest providers of managed services outsourcing in the Philippines. 

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%

For more information, visit

*Terms & conditions apply

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