
Procurement Specialist
4 days ago
Employer: An MSP company located in Las Vegas, Nevada
Work Set up: Remote
Working Schedule: Pacific Standard Time
Salary: $1,000 - $1,200
Benefits:
- 13th Month Pay
- HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
- Personal Time Off (After a 90-day probationary period)
Position Overview
We are seeking a detail-oriented Procurement Specialist to own our complete procurement lifecycle and drive operational excellence in equipment sourcing and vendor management. This role eliminates procurement-related project delays while achieving significant cost savings through professional vendor relationship management.
Why This Role Matters: You'll be the procurement expert ensuring our technical teams have everything they need to deliver exceptional client service, while optimizing costs and eliminating delays that impact project timelines. This is a foundational role in our lean operations model supporting growth to 20 employees.
Key Responsibilities:
Complete Procurement Lifecycle Management
- Vendor Relationship Management: Build and maintain strategic relationships with IT equipment and software vendors
- Purchase Order Processing: Handle all equipment ordering with accuracy and timeline coordination
- Cost Optimization: Negotiate pricing, terms, and contracts to achieve 10-15% cost reduction target
- Inventory Coordination: Track orders, delivery schedules, and equipment deployment timelines
- Quality Control: Ensure all equipment meets specifications and arrives on schedule
Project Equipment Coordination
- Timeline Integration: Coordinate equipment delivery with Service Delivery Manager and project schedules
- Site Logistics: Manage delivery scheduling and coordination for client site installations
- Technical Specifications: Work with technical team to ensure equipment meets project requirements
- Emergency Sourcing: Handle urgent equipment needs and expedited delivery requirements
- Installation Support: Coordinate equipment availability with field technician schedules
Financial Management & Reporting
- Project Cost Coordination: Work with Service Delivery Manager on project budget tracking and cost management
- Finance Interface: Coordinate billing information, invoice details, and procurement costs for accurate client billing
- Budget Tracking: Monitor procurement spending against project budgets and provide cost analysis to project managers
- Warranty Management: Track warranties, service agreements, and vendor support terms for asset management
- Performance Metrics: Report on vendor performance, cost savings achievement, and delivery accuracy to Service Delivery Manager
- Return Processing: Handle equipment returns, replacements, and warranty claims with proper financial documentation
- Cost Analysis: Identify trends and opportunities for further cost optimization and report to management
Required Qualifications:
Essential Experience
- Procurement Background: 2+ years in procurement, purchasing, or supply chain management
- IT Equipment Knowledge: Understanding of servers, networking equipment, workstations, and software licensing
- Vendor Management: Experience building relationships with suppliers and negotiating terms
- Project Coordination: Ability to coordinate deliveries with project timelines and requirements
- Detail Orientation: Strong attention to accuracy in orders, specifications, and documentation
Technical Competencies
- IT Hardware Familiarity: Basic understanding of business technology equipment and specifications
- Software Licensing: Knowledge of Microsoft, security, and business application licensing models
- Procurement Systems: Experience with purchasing software, vendor portals, and order management
- Microsoft Office: Proficient in Excel for tracking, reporting, and analysis
- Communication Tools: Comfortable with email, chat, and video conferencing for vendor coordination
Professional Skills
- Negotiation: Ability to negotiate pricing, terms, and delivery schedules with vendors
- Problem Solving: Analytical approach to sourcing challenges and logistics coordination
- Communication: Professional written and verbal communication for vendor and internal coordination
- Organization: Strong organizational skills for managing multiple orders and vendor relationships
- Time Management: Ability to prioritize urgent needs while maintaining ongoing procurement activities
Key Vendor Relationships
You'll be working primarily with:
- Hardware Vendors: Lenovo, HP, Dell, Cisco for servers, workstations, and networking equipment
- Software Providers: Microsoft, security vendors, and business application providers
- Specialty Equipment: UPS systems, security hardware, and specialized technology equipment
- Local Partners: Regional distributors and logistics providers for efficient delivery
- Support Vendors: Extended warranty providers and technical support services
Preferred Qualifications
- Experience in IT services, MSP, or technology consulting environment
- Background with Lenovo, Cisco, Microsoft, and other major IT vendor relationships
- Familiarity with logistics and supply chain management
- Experience with international procurement and delivery coordination
- Certification in procurement or supply chain management
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