Accounting Assistant

2 weeks ago

Kapitolyo Metro Manila, Philippines Agenture Corporation Full time ₱250,000 - ₱500,000 per year

Overview:

The Accounting Assistant – AP & Treasury is responsible for supporting day-to-day accounts payable processing and treasury functions. This role ensures timely and accurate handling of payables, monitoring of company funds, preparation of payment schedules, and proper documentation of financial transactions. The position plays a key role in maintaining cash flow accuracy, vendor relationships, and internal financial controls.

Key Responsibilities

Accounts Payable (AP)

  • Receive, review, and verify invoices, billing statements, and supporting documents.
  • Ensure correct coding, completeness, and approval of all expense and supplier invoices.
  • Maintain AP records, supplier files, and updated payment trackers.
  • Prepare payment summaries, check vouchers, and supporting documents for approval.
  • Reconcile vendor accounts and address billing discrepancies.
  • Coordinate with suppliers regarding SOAs, billing concerns, and payment schedules.

Treasury

  • Assist in daily cash monitoring, petty cash control, and fund replenishments.
  • Prepare check payments, online fund transfers, and disbursement requests.
  • Update cash reports, bank balances, and daily fund movement logs.
  • Handle bank errands (if needed), including deposits and document submissions.
  • Support month-end treasury reporting and reconciliation of cash accounts.

Documentation & Reporting

  • Ensure proper filing and safekeeping of financial documents.
  • Maintain organized digital and physical records for audits and compliance.
  • Prepare AP aging reports, cash reports, and other schedules as assigned.
  • Assist in audit requirements by providing documentation and AP/treasury data.

Key Competencies

  • Accuracy and attention to detail
  • Strong organization and documentation skills
  • Knowledge of basic accounting principles
  • Time management and reliability
  • Good communication with suppliers and internal teams

Qualifications

  • Bachelor's degree in Accounting, Finance, or a related field.
  • 1–2 years experience in AP, treasury, or general accounting (fresh grads welcome if strong foundation).
  • Proficient in MS Excel and accounting software (QuickBooks, Xero, SAP, or similar is an advantage).
  • Familiarity with bank transactions, invoice processing, and basic reconciliation.
  • Ability to handle confidential and sensitive financial information.

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