Facilities and Administration Manager

17 hours ago

Makati City, National Capital Region, Philippines QuickStart Solutions Full time $40,000 - $80,000 per year

Job Description:

We are looking for a proactive and detail-oriented Facilities and Administration Manager to oversee and manage day-to-day office operations, ensuring efficient facility management and smooth administrative functions.

Key Responsibilities:

  • Manage regular office expenses including maintenance, stationery, rental, communications equipment, pantry, and cafeteria operations.
  • Oversee maintenance of office furniture, fixtures, and equipment.
  • Manage communication systems such as telephones, video conferencing, mobiles, and related equipment.
  • Coordinate with vendors and service providers, ensuring contracts are implemented and maintained.
  • Handle procurement, bill payments, petty cash management, and ensure timely processing through company systems.
  • Maintain accurate records of invoices, bills, contracts, and vendor agreements.
  • Ensure compliance with company policies, environmental standards (ISO 14001), and health & safety regulations.
  • Coordinate office refurbishment and maintenance projects.
  • Manage premises handover and takeovers during lease expirations.
  • Support internal customer service by responding to inquiries and troubleshooting issues.
  • Monitor adherence to administrative SOPs and information security policies.

Qualifications:

  • Bachelor's degree in Business Administration, Facilities Management, or related field preferred.
  • At least 5 years of experience in office administration, facilities management, or related roles.
  • Strong knowledge of vendor management, contract negotiation, and expense control.
  • Proficient in Microsoft Office Suite and familiar with office management software.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of health, safety, and environmental compliance is an advantage.

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