Virtual Executive Assistant

1 day ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱30,000 - ₱60,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Manage executive calendars, schedule appointments, and coordinate meetings
  • Handle email management, correspondence, and follow-up communications
  • Prepare documents, proposals, and reports; assist with file and records management
  • Update and manage CRM and proprietary project management software
  • Provide customer service, lead intake, and ticket management
  • Conduct research, market analysis, and feasibility support
  • Assist with scheduling site visits, installs, and coordinating vendors/subcontractors
  • Draft and format documents, support proposal preparation, and manage daily/weekly summary reports
  • Maintain confidentiality and ensure process improvement in administrative workflows

Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role
  • Proficient in Google Workspace, Microsoft Office, and QuickBooks basics
  • Experience with CRM management and project management tools (including proprietary systems)
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication; strong phone etiquette
  • Ability to read scopes, proposals, and simple plans; basic understanding of construction and real estate terms
  • Knowledge of permitting steps, vendor coordination, and feasibility analysis
  • High attention to detail, follow-up excellence, and ability to handle confidential information
  • Warm, clear communicator with a customer service mindset
  • Must be amenable to work nightshifts
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

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