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Facilities Manager

2 weeks ago

Manila, National Capital Region, Philippines QBE Insurance Full time

Primary Details
Time Type: Full time

Worker Type: Employee

The purpose of this role is to oversee the management of corporate real estate activities across multiple locations, ensuring a secure and cost-effective approach that aligns with the primary business objectives of the organisation. This includes supervising day-to-day operations, maintenance of buildings and grounds, security systems, and contracted building services to create a work environment that supports the strategic goals of the company. The role involves integrating property and facilities management as a strategic business discipline to add tangible value to the organisation beyond just cost-effective service management.

Responsibilities:

  • Recommend, implement, and monitor procedures for office supplies acquisition and distribution to ensure efficiency.
  • Ensure value for money in financial transactions related to facilities management by upholding and modifying procurement processes.
  • Design and implement process improvements in facilities function for effective and timely service delivery.
  • Work with business managers and stakeholders to to plan and manage internal and external office services within set timescales and budgets
  • Manage facility management issues in the company premises and monitor building maintenance, including planned and ad hoc tasks, to ensure compliance with agreements.
  • Manage the Facilities helpdesk, ensuring timely resolution of calls and providing accurate monthly activity reports.
  • Ensure regular and open communication across IT Centres of Excellence to ensure early visibility and potential pipeline projects and emerging business needs
  • Monitor supplier and service contracts to ensure adequate protection for the company in terms of service levels, costs, and quality.
  • Report regularly on adherence to service level agreements and timescales.
  • Manage business continuity and disaster response, ensuring the Facilities Management team understands their roles.

Work Experience:
Necessary Work Experience includes:

  • Moderate relevant experience.

Preferred Work Experience includes:

  • Significant senior experience in a similar position.
  • Project management experience.
  • Financial and budget management experience.
  • Proven staff supervisory/management experience.
  • Strong facilities management background in a large blue chip organisation.
  • Experience managing or leading others with increasing levels of responsibility.

Qualifications:
Necessary Qualifications include:

  • Tertiary Degree or equivalent combination of education and work experience.

Global Disclaimer:
The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee's normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

US Only Disclaimer:
To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.

US Only - Travel Frequency:
Infrequent (approximately 1-4 trips annually)

US Only - Physical Demands:
Facilities & Maintenance Work is generally performed on campus grounds. This may include working indoors and outdoors and on ground or roof levels. Must have the ability to climb, walk on uneven ground, bend, stoop, use a step and/or ladder, crawl, kneel, reach and stand. Incumbent may be exposed to minimally adverse environmental conditions such as inclement weather, chemicals and/or hazardous machinery. Incumbent must be able to lift up to 50 lbs.

Skills:
Analytical Thinking, Business Management, Communication, Critical Thinking, Detail-Oriented, Facility Management, Financial Advising, Financial Data Reporting, Financial Management, Intentional collaboration, Managing performance, Presenting with Impact, Process Improvements, Reporting and Analysis, Risk Management

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.