Admin Specialist

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Admin Specialist
Location: Onsite in Angeles Office

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

JOB SUMMARY

The Administrative Specialist is responsible for ensuring the smooth operation of our office by providing comprehensive administrative support. This position involves a wide range of responsibilities, including receptionist/front desk duties, vendor management, inventory control, event coordination, and general administrative tasks. The ideal candidate should possess excellent communication skills, a strong attention to detail, and the ability to adapt quickly in a dynamic work environment.

DUTIES AND RESPONSIBILITIES

• Perform general receptionist functions, ensuring a professional and welcoming environment for all visitors.

• Welcome, receive, and provide general support to visitors, ensuring their needs are met promptly and efficiently.

• Ensure compliance with office protocols by clients, vendors, and other visitors.

• Receive, screen, and transfer inbound phone calls and ensure that inquiries are directed to the appropriate person/department.

• Receive deliveries for non-trade items, verifying them with corresponding product receipts and maintaining accurate records.

• Assist in monitoring and maintaining office and pantry supplies, including regular inventory checks and proper replenishment.

• Manage petty cash fund and maintain accurate records of transactions.

• Prepare purchase orders, monitor delivery receipts, and assist with check disbursements as needed.

• Validate vendor invoices, prepare payment requests, and coordinate with the finance department for timely payment processing.

• Source vendors when necessary, ensuring competitive pricing and maintaining good vendor relationships.

• Supervise the housekeeping and security staff, ensuring a clean and secure office environment.

• Monitor conference room reservations and ensure smooth scheduling and coordination.

• Coordinate requests for repairs of office equipment and promptly report any necessary maintenance or repairs for furniture, fixtures, or facilities.

• Communicate with the Barangay and LGU for facilities and building-related compliance.

• Provide assistance in organizing company events, including logistics, venue coordination, and participant management.

• Assist in arranging travel and logistics for company events and ensure all requirements are met.

• Provide general clerical and administrative support to the company, as needed.

QUALIFICATIONS

• Bachelor's degree in office administration, Business Administration, Human Resource Management, or related fields.

• 1-3 years of experience in Front Desk, Customer Service, and Administrative Support is preferred, but open to fresh graduates eyeing a career in administrative and office management.

• Strong customer service skills, with the ability to communicate effectively and professionally with clients, vendors, and visitors.

• Experience in sourcing, purchasing, and vendor management is desirable.

• Proficiency in Microsoft Office applications and general technical knowledge.

• Familiarity with handling general office equipment.

• Excellent analytical, organizational, and interpersonal skills.

• High attention to detail and a strong sense of accountability.

• Flexibility and adaptability to work effectively within a team and a dynamic work environment.

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance

• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.

• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.

• Dynamic Open Spaces: Conducive for productivity and creativity.

• State-of-the-Art Security: Ensuring your safety and peace of mind.

• Game Rooms: Take a break and unwind with our recreational facilities.

• Competitive Compensation: Your talents deserve to be rewarded We help you negotiate with our clients.

• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.

• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.

• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.