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Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Bigtime Empire Corporation Full time

We welcome applicants who are eager to start their career journey.

Looking for a new job opportunity in Manila?

Applicants from the provinces are warmly welcome — we're open to talents from different regions who are ready to explore exciting career opportunities in the city

Fresh graduates are highly encouraged to apply

Key Responsibilities:

  1. Support Executive Operations - Review daily journals and monitor Executive-issued IRs to ensure proper documentation and issue tracking.

  2. Assist in Executive Reporting - Draft report sections (e.g., AARs, BOSS), update trackers, and manage filing systems under the SEA's guidance.

  3. Coordinate Communications and Meetings - Prepare documents and logs for CEO-led meetings; relay directives and updates to departments.

  4. Monitor Departmental Submissions - Track compliance of weekly reports from departments and flag inconsistencies for review.

  5. Execute Special Tasks - Handle ad hoc assignments from the CEO/SEA and participate in continuous training in executive office protocols.

Reports Expected:

  1. Daily Journal Review: Summary of all reviewed journal entries submitted by departments, with flagged issues or highlights.

  2. Daily Executive IR Monitoring Sheet: Updated monitoring sheet of all Executive-issued IRs with timelines, status, and resolution.

  3. Report Drafts and Documentation Support: Drafted segments or complete versions of reports assigned by the CEO/SEA (AARs, BOSS, matrices, etc.) on a weekly basis.

  4. Meeting Prep Checklist & Logs: Pre-meeting prep documentation, attendance checks, and post-meeting follow-up logs.

  5. Special Task Completion Logs: Documentation and evidence of special task execution or delegated assignments.

  6. Filing and Document Audit Report: Summary of documents maintained, filed, or updated electronically