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corporate sales coordinator

19 hours ago

Makati City, National Capital Region, Philippines RUSTAN COMMERCIAL CORPORATION Full time

PRIMARY ACCOUNTABILITIES :

  1. SALES DOCUMENTATIONS & REPORT

  2. Prepares the Sales Invoices (for Merchandise), SOF (Special Order Form- GC) and Delivery Receipts (DR) during Sales transactions

  3. Prepares billing statements for redemption from partner merchants and invoices for gift certificates and merchandise orders
  4. Encoding/receiving of incoming invoices/charge slips from Accounting Department
  5. Encoding/releasing of GC sales documents and merchandise invoices to Finance Department
  6. Submits sales reports to Finance Department for posting of sales
  7. Submits invoices and MTS (Merchandise Transfer Slip) to ICG Department for sales posting

2.REGISTRATION / ACCREDITATION OF RCC IN BOTH PRIVATE & GOVERNMENT INSTITUTIONS

  • Handles RCC's accreditation registration as supplier
  • Handles PAGCOR's bidding, registration and procurement processes
  • Handles PHILGeps (a centralized procurement agency of commonly used goods for the government) Registration
  • Handles RCC accreditation as a supplier to corporate clients (collates/submits all required RCC documents to the client for the company's accreditation)

3. COLLECTION

  • Monitoring and follow-up of payments from clients
  • Prepares Collection Receipt / Receives payment from clients and remits them to Cash Department
  • Collects check / cash payments from clients
  • Petty Cash custodian – liquidates petty cash incurred for delivery & collection

4.CLIENT ACCREDITATION TO RCC

  • Coordinates with Corporate Sales Consultant re: documents needed from the client
  • Coordinates with Finance/Treasury re: client accreditation

5. GIFT CARD/ PAPER GC PRODUCTION

  • Leads the production of paper GCs and Gift cards
  • Ensures safekeeping of paper gift certificates and gift cards

MINOR & SHARED RESPONSIBILITIES with Corporate Sales Staff:

6. PREPARATION FOR DELIVERY/PICK-UP OF MERCHANDISE OR GC

  • Prepares MTS (Merchandise Transfer Slip) for the release of customers' orders (items) from the stores and routes it for all concerned signatories
  • Coordinates with Receiving/store personnel regarding availability, loading and delivery of merchandise from the suppliers/warehouse to the store
  • Handles release of gift certificates and merchandise to corporate client during deliveries and pick-up