Executive Assistant

2 days ago

Taguig, National Capital Region, Philippines Ubiquity Global Services, Inc. Full time
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.

The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities while working independently in a fast-paced, remote environment.

Responsibilities

Executive & Business Support
  • Serve as the primary point of support for the executive's daily work activities.
  • Manage complex calendars, meetings, and scheduling across time zones.
  • Monitor, prioritize, and respond to emails and messages on behalf of the executive.
  • Prepare documents, presentations, reports, and follow-up action items as needed.
Personal Assistance
  • Manage personal calendars, appointments, and reminders.
  • Coordinate personal travel, events, and reservations.
  • Assist with personal administrative tasks, bill tracking, subscriptions, and online purchases.
  • Handle sensitive personal matters with discretion and confidentiality.
  • Coordination & Communication
  • Act as a liaison between the executive and internal teams, clients, and external partners.
  • Coordinate with vendors, service providers, and household-related contacts as required.
  • Ensure tasks and commitments are tracked and completed on time.
Organization & Process Support
  • Maintain organized digital filing systems and records.
  • Support basic task tracking, reminders, and workflow organization.
  • Identify opportunities to improve efficiency and streamline recurring tasks.
Requirements / Experience
  • 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent written and verbal English communication skills
  • Strong organizational, time-management, and multitasking abilities High level of discretion, integrity, and professionalism
  • Ability to work independently with minimal supervision
Technical Skills
  • Proficiency in Google Workspace (Outlook, Calendar, Docs, Sheets)
  • Familiarity with communication and productivity tools
  • Comfortable with online booking platforms and basic expense or task tracking tools

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