Import Coordinator

3 days ago

Pasig, National Capital Region, Philippines IMPACT Training & Consultancy Services Full time

The Import Coordinator manages all administrative, regulatory, and customs documentation requirements for importation. The role ensures the on-time filing and payment of all import permits, accurate document preparation, correct duties and taxes processing, and full coordination with brokers and suppliers until delivery to the warehouse. This role maintains strict compliance, accuracy, and audit-ready documentation at every stage of the import workflow.

Import Documentation Preparation

  • Prepare and validate all import documents: Invoice, Packing List, BL/AWB, COO, COA/TDS, MSDS.

  • Ensure document completeness and accuracy prior to shipment release.

Regulatory Filing & Government Processing

  • Ensure on-time filing and processing of all regulatory permits: ATRIG, CAIP, SPSIC, FPA,

BAI/BPI/FDA/DENR and related clearances.

  • Handle payment of all permit fees, duties, taxes, and government-related charges.

  • Track permit validity periods and coordinate renewal applications 90 days in advance to prevent lapses.

Supplier & Broker Coordination

  • Coordinate with suppliers for pre-shipment and post-shipment documentation.

  • Work closely with customs brokers for lodgment, assessment, duties/taxes confirmation, and release.

  • Coordinate ECDT (Estimated Computation of Duties & Taxes) from broker for finance budgeting.

  • Review and coordinate CB Statement of Account (SOA) approval process.

Shipment Tracking & Risk Management

  • Track ETD/ETA daily, monitor free time (5 days storage as applicable) and demurrage deadlines (7 to 14 days as applicable) from container discharge date; escalate risks and coordinate gate pass/TABS booking.

Import Transaction Accuracy

  • Perform PO–Invoice–Delivery matching for all import transactions.

Shipment Clearance & Delivery

  • In close coordination with Supply Chain and Warehouse to advise on shipment status

  • Oversee end-to-end shipment clearance until final delivery to the warehouse.

  • Coordinate delivery schedule with warehouse and oversee container pullout and receiving process.

AP Coordination

  • Provide the Procurement Administrator with a complete and validated import document set for AP transmittal.

  • Compile and maintain complete shipment files for audit readiness.

Ethics & Compliance

  • Demonstrate strong ethical conduct, transparency, and documentation integrity.

Qualifications

  • 2- 4 years of experience in import, logistics, or customs coordination

  • Familiarity with import permits and regulatory agencies

  • Experience working with customs brokers and freight forwarders

  • Strong knowledge of import workflows and required document

  • Strong documentation accuracy and discipline

  • Knowledge of import and customs processes (BOC, regulatory permits)

  • Effective coordination and communication with suppliers, brokers, and internal teams

  • Attention to detail and commitment to compliance

  • Integrity, transparency, and fairness in handling all import transactions

Job Type: Full-time

Application Question(s):

  • How much is your expected salary?

Education:

  • Bachelor's (Preferred)

Experience:

  • Import and Logistics: 2 years (Preferred)

Location:

  • Pasig (Preferred)

Work Location: In person

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