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Project Manager/Engineer

2 weeks ago

Antipolo City, Calabarzon, Philippines RedBalloon Creatives, Inc. Full time ₱800,000 - ₱1,200,000 per year

Role Purpose

The Project Manager (PM) is responsible for planning, coordinating, and executing below-the-line marketing projects with a heavy focus on fabrication, construction, and event activations.

This includes managing end-to-end project lifecycles for events, experiential marketing, and designated smoking areas (DSAs), ensuring that projects are delivered on time, within budget, and to the highest quality standards.

The PM serves as the bridge between clients, internal teams (accounts, creative, procurement, finance), and external vendors/contractors, ensuring seamless execution and compliance with client, regulatory and safety requirements.

Key Responsibilities

1. Project Planning & Execution

  • Translate client briefs into detailed project plans, timelines, and budgets.
  • Manage the execution of BTL projects, including event setups, activations, and construction of DSAs.
  • Oversee fabrication and construction work, ensuring quality, safety, and compliance with client and regulatory requirements.
  • Coordinate with vendors, contractors, and suppliers for materials, logistics, and installations.

2. Budget & Financial Management

  • Prepare and manage project budgets in collaboration with Finance and Accounts.
  • Monitor expenditures, ensuring profitability and cost control.
  • Approve vendor quotes, track invoicing, and ensure timely billing and collections.

3. Cross-Department Collaboration

  • Work closely with Account Managers and Account Directors to align project execution with client expectations.
  • Collaborate with Creative and Strategy teams to bring concepts to life.
  • Coordinate with Procurement for sourcing vendors and materials.
  • Provide Finance with accurate financial tracking and reporting.

4. Client & Stakeholder Management

  • Serve as the client-facing project lead, providing updates, reports, and assurance of quality.
  • Conduct site visits and walkthroughs with clients to review progress and final delivery.
  • Manage client expectations and resolve issues or escalations quickly.

5. Vendor & Contractor Oversight

  • Develop and maintain a roster of reliable suppliers and contractors.
  • Negotiate terms and ensure vendor compliance with quality and safety standards.
  • Supervise on-ground work during event setup, fabrication, and construction phases.

6. Risk & Compliance

  • Ensure compliance with health, safety, and local regulatory requirements, especially for public installations and Designated Smoking Areas (DSAs).
  • Identify risks in timelines, budgets, or logistics and create mitigation plans.
  • Secure necessary permits and approvals for construction and event activations in coordination with 3rd-party suppliers.

Qualifications

  • Bachelor's degree in Marketing, Project Management, Engineering, Architecture, or related field.
  • 5–7 years of project management experience in advertising, events, or fabrication-heavy industries.
  • Strong background in BTL marketing, event setups, and construction/fabrication projects.
  • Proven ability to manage multiple large-scale projects simultaneously.
  • Excellent vendor management and negotiation skills.
  • Proficiency in project management tools (Asana, MS Project, Trello, or equivalent).
  • Familiarity with AutoCAD/technical drawings.

Key Competencies

  • Organized & Detail-Oriented: Manages complex projects with precision.
  • Problem Solver: Anticipates and resolves issues before they escalate.
  • Client-Centric: Builds strong relationships and manages expectations effectively.
  • Leader & Team Player: Coordinates cross-functional teams and contractors.
  • Financially Aware: Balances project quality with profitability.
  • Agile: Thrives in a fast-paced, deadline-driven environment.

Performance Metrics

  • On-time and on-budget project delivery.
  • Client satisfaction and repeat business.
  • Quality and safety compliance of fabrication and construction projects.
  • Profitability of managed projects.
  • Vendor performance and reliability.

This JD frames the Project Manager as a critical operational leader in a BTL-heavy agency setup, particularly where fabrication and event infrastructure are integral to client activations.