Japanese Speaking Admin and Project Support Specialist

1 week ago

Manila, National Capital Region, Philippines PHP Agency, Inc. Full time ₱600,000 - ₱1,200,000 per year

apanese-Speaking Admin and Project Support Specialist

Are you organized, detail-oriented, and eager to play a key role in keeping projects on track? We're looking for a Japanese-Speaking Admin and Project Support Specialist who can bridge communication, support project workflows, and handle essential administrative tasks.

In this role, you'll contribute to smooth project execution through accurate documentation, tracking and coordination, while also providing general administrative and HR support when needed.

This position is ideal for someone who thrives on structure, values precision, and enjoys supporting both people and processes.

What You'll Do?

  • Track ongoing projects, update progress reports, and maintain project documentation.
  • Assist in creating and updating Work Breakdown Structures (WBS), timelines, and process diagrams using project management tools.
  • Coordinate with internal teams to gather updates, consolidate feedback, and ensure deadlines are met.
  • Provide administrative support, including scheduling, preparing reports, and maintaining records.
  • Support HR-related tasks such as onboarding documentation, employee coordination, and file management.
  • Draft and organize policies, procedures, and workflow documentation as needed.
  • Act as a bridge in communication by leveraging Japanese language skills in documentation or conversations when required.

Minimum Qualifications

  • Attentive listener and effective communicator – You ask the right questions and absorb feedback fast. You have the ability to translate complex ideas into clear messages.
  • Analytical Thinker – You ask "Why" and "What's next?" then connect the dots that others usually miss and turn data into defensible decisions.
  • Problem Solver – You can break down problems with clarity and precision by looking at the bigger picture. You have the capability to make smart decisions based on facts and not based on gut feelings.
  • Team Collaborator – You share ideas, listen well, and know when to lead and when to support because you value the time of others.
  • Quick Adaptability – You stay updated and agile in the face of regulatory or operational changes.
  • Excellent Reading Comprehension – You rapidly absorb training, regulatory updates and internal communications while keeping ahead of change.
  • Minimum of one (1) year job experience preferably in the related field.
  • Ability to communicate in Japanese within a business environment is required.
  • Excellent written and verbal communication skills in English
  • Experience in using Microsoft Office, Microsoft Outlook, Microsoft Teams, and Microsoft SharePoint.
  • Experience in using project management tools (Trello, Jira, Draw io, Figma or similar)
  • Experience in writing policies and procedures is valued, though not required.
  • It is an advantage to have knowledge or experience in the Electronic Money Issuers (EMIs) and/or Virtual Asset Service Providers (VASP) industry or similar regulatory bodies.
  • Applicants must be legally authorized to work in the Philippines without employer visa sponsorship.

  • japanese speaker

    2 days ago

    Manila, National Capital Region, Philippines IByte Technology Solutions Full time ₱250,000 - ₱500,000 per year

    Company DescriptionIByte Technology Solutions goes beyond traditional software development and consulting services. In addition to our expertise in crafting innovative solutions, we specialize in talent acquisition and resource supply, ensuring that clients have access to industry-leading professionals. Our commitment to excellence extends beyond software...

  • Internet Travel Consultant Japanese Speaking

    2 weeks ago

    Manila, National Capital Region, Philippines Good Job Creations (Singapore) Pte Ltd Full time ₱900,000 - ₱1,200,000 per year

    [Job ID: 952020] This role is based in Manila or Cebu Responsibilities : Responsible for inbound travel from Japan by supporting contract with hotels and promoting them to customers in Japan.Current situation analysis for partners (mainly hotel partners) - Consulting to partners, aimed at creating win-win online travel / accommodation plans for online...

  • HR Delivery Operations Support Intermediate Analyst, Japanese Speaking Officer

    2 weeks ago

    Manila, National Capital Region, Philippines Citibank N.A. ROHQ Full time $60,000 - $80,000 per year

    At Citi, we get to connect millions of people across hundreds of cities and countries every day.  And we've been doing it for more than 200 years.  We do this through our unparalleled global network.  We provide a broad range of financial services and products to our clients – whether they be consumers, corporations, governments or institutions – to...

  • Japanese (Keigo) Bilingual Customer Support Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines PartnerHero Full time $40,000 - $80,000 per year

    Role DetailsType of Support:Omnichannel (Mix of Voice and Non Voice)Contract Duration:Full TimeTraining Schedule:To be DeterminedWork Schedule:To be DeterminedWork Type and Location:Hybrid, Cubao or TaguigExpected Start Date:September 4, 2025About UsPartnerHeroandCrescendohave joined forces to create a powerhouse of innovation, excellence, and people-first...

  • SDS Associate – Japanese-Speaking Associate

    2 weeks ago

    Manila, National Capital Region, Philippines Amazon Full time ₱250,000 - ₱500,000 per year

    DescriptionRole: SDS Associate - Japanese Speaking (Permanent)Job Type: Permanent, Full-timeLocation: Three E-com Center, MOA Complex, Pasay CityThank you for your interest in becoming an Amazonian, we would like to welcome you to the world of career opportunities within our Customer Service. At Amazon, we value our customer above all and we are looking for...

  • Business Admin Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Private Advertiser Full time ₱250,000 - ₱500,000 per year

    About the roleWe are seeking an experienced Business Admin Assistant to join our dynamic team . This full-time role will be based in Metro Manila and will play a crucial part in driving the success of our store operations.What you'll be doing-Assist in updating and completing all store project materials-Manage and update...

  • Spanish Speaking HR/Admin Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines MySigrid Full time $40,000 - $60,000 per year

    RequirementsWe are seeking a Remote Bilingual HR/Admin Assistant with fluency in both Spanish and English to join our team. The ideal candidate will have a background in HR or administrative support, particularly within the medical and insurance industries (preferred but not required). The role will focus primarily on payroll preparation, data entry, and...

  • Admin Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines 1218 PACIFIC SUITES CORPORATION Full time ₱600,000 - ₱1,200,000 per year

    The Admin Specialist is responsible for providing administrative support to ensure smooth daily operations. This role includes coordinating tasks, assisting in project requirements, and supporting different departments as needed. Strong organizational skills, attention to detail, and the ability to handle multiple priorities are essential.Primary Duties and...

  • Part-time Spanish Speaking HR/Admin Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines MySigrid Full time $40,000 - $60,000 per year

    RequirementsWe are seeking a Remote Bilingual HR/Admin Assistant with fluency in both Spanish and English to join our team. The ideal candidate will have a background in HR or administrative support, particularly within the medical and insurance industries (preferred but not required). The role will focus primarily on payroll preparation, data entry, and...

  • Business Admin Assitant

    2 weeks ago

    Manila, National Capital Region, Philippines Select Goods Full time ₱150,000 - ₱250,000 per year

    Support store projects by managing and archiving all related materials.Daily verification and update of sales, expenses, deposits, and project data.Ensure POS system data compliance and accuracy.Assist in preparing reports, materials, and presentations.Coordinate with teams to facilitate project activities.Provide administrative support to ensure smooth...