Document Controller and Warehouse Supervisor

Your bite-size role:

Power 4 All, Inc. is currently looking for a Document Controller and Warehouse Supervisor to join our growing team. This combined role plays a critical function in ensuring the integrity of both documentation systems and warehouse operations, supporting the company's commitment to efficiency, compliance, and operational excellence.

You will be responsible for establishing and maintaining document control policies with Management's approval, ensuring compliance with industry standards, and overseeing the flow, review, and safekeeping of all official project and operational records. At the same time, you will lead the supervision of warehouse activities, ensuring accurate inventory management, proper storage and handling of materials, and timely dispatch in alignment with project schedules.

Your role has a wide range of responsibilities:

Document Controller

• Develop and maintain document control procedures and policies with Management approval to ensure compliance with industry standards and regulations.
• Create and maintain document management databases, including tracking revisions, approvals, retrieval, and distribution of documents.
• Review documents for accuracy, completeness, and compliance with established policies and procedures.
• Manage document version control.
• Ensure documents are properly classified, stored, and archived (both physical and electronic) for easy retrieval and retention.
• Maintain the document review and approval process, including routing, revision control, and tracking of review/approval status.
• Collaborate with various departments to ensure proper document control practices are followed.
• Provide training to employees on document control management, policies, and procedures.
• Ensure documents are archived and disposed of in accordance with retention policies.
• Perform periodic audits to ensure compliance with established document control policies and procedures.
• Manage and maintain the document control system, including upgrades, enhancements, and maintenance of software applications.
• Identify areas for improvement and recommend solutions to enhance document control practices.
• Provide support in ISO implementation and documentation requirements.

Warehouse

• Supervise day-to-day warehouse operations, including receiving, dispatching, and inventory management.
• Ensure accurate and timely documentation of all warehouse transactions (e.g., MRR, RIS, Transfer Slips).
• Implement and monitor inventory control systems to ensure stock accuracy.
• Coordinate with Procurement and Site Teams for delivery schedules and material requests.
• Enforce safety protocols and ensure proper handling and storage of materials and equipment.
• Oversee warehouse staff to ensure productivity, discipline, and adherence to company standards.
• Prepare inventory and movement reports for management.
• Recommend improvements for warehouse layout, storage systems, and material flow.
• Provide support for ISO implementation and warehouse compliance requirements.

Technical Support

• Conduct regular checks on laptops and IT equipment, including battery, operating system, antivirus, hardware, thermal status, and encryption.
• Remove unauthorized software and update inventory records.
• Recommend suitable laptop/IT specifications for new hires.
• Diagnose and resolve laptop and IT-related issues.
• Maintain and update IT and laptop inventory records.
• Request approval for necessary part purchases and coordinate procurement.
• Provide email support and coordinate with Webfocus.
• Liaise with software and hardware suppliers for troubleshooting and support.
• Support and troubleshoot IT equipment such as printers, modems, and other devices.
• Perform other IT-related tasks as may be assigned by the immediate supervisor.

Who we need for a high-performance team:

• 2+ years of experience in document control, preferably in the construction industry.
• Minimum 3 years of experience in warehouse management or logistics, preferably in construction or energy-related industries.
• Strong organizational skills with an ability to manage multiple projects and priorities.
• Attention to detail with excellent written and verbal communication skills.
• Experience working with document management software and databases.
• Knowledge of industry standards and regulations related to document control.
• Strong problem-solving skills with an ability to identify and resolve issues quickly.
• Ability to work independently as well as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint,Outlook and Google Suite).

Job Types: Full-time, Permanent

Pay: Php25, Php32,000.00 per month

Benefits:

• Flexible schedule
• Flextime

Work Location: In person