Senior Administrative Specialist

Job Title:
Sr. Administrative, Compliance, and Procurement Specialist

Reports to:
Country Manager

Schedule:
Core Business Hours — 8:00 AM to 5:00 PM EST

Position Summary

The Sr. Administrative, Compliance, and Procurement Specialist provides high-level support across Philippine statutory compliance, procurement coordination, executive administration, and travel logistics. This role works closely with internal teams and external partners, manages confidential information, and ensures efficient execution of corporate events, financial processes, and special projects.

Essential Job Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements below represent the necessary knowledge, skills, and abilities.

Duties and Responsibilities

• Oversee Philippine compliance requirements by consolidating and monitoring monthly, quarterly, and annual submissions for statutory benefits and taxes; coordinate directly with government agencies and LGUs when necessary.

• Manage complex travel arrangements for Philippine employees, including scheduling, booking flights and accommodations, arranging ground transportation, and overseeing visa or permit requirements across multiple time zones.

• Provide executive-level administrative support to senior leadership, including drafting correspondence, reports, and presentations; coordinating calendars and agendas; and ensuring smooth logistics for internal and external meetings.

• Handle financial administration by managing and reconciling expenses, tracking receipts, preparing and submitting expense reports, and coordinating purchase orders for employee engagement activities.

• Support planning and execution of corporate events, summits, conferences, and special projects by conducting research, gathering data, and preparing documentation and presentation materials.

• Maintain organized and accessible filing systems, manage confidential information, and assist with IT coordination, document signing, onboarding, procurement, and vendor management.

• Collaborate with the global EA network to ensure business continuity during absences or peak workloads, while fostering strong working relationships with internal teams and external stakeholders.

Note:
The above statements describe the general nature and level of work. They do not represent an exhaustive list of all responsibilities, duties, and skills required. Additional duties may be assigned as needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.

Desired Competencies

•
Accountable
– Holds self and others accountable to meet commitments

•
Action Oriented
– Tackles new opportunities and challenges with urgency and enthusiasm

•
Collaborative
– Builds trust and works well with others to achieve shared goals

•
Negotiation Skills
– Demonstrates persuasion and aims for win-win outcomes

•
Resourcefulness
– Efficiently identifies and deploys resources

•
Results Oriented
– Achieves objectives consistently, even under pressure

•
Situational Adaptability
– Adjusts approach based on changing demands; maintains strong work ethic

Education and Experience

• Bachelor's degree in a related field required

• Minimum of 3 years' experience in administrative, compliance, procurement, or a similar role, preferably supporting senior-level executives

• Industry experience in outsourced services or related sectors required

• Exceptional organizational skills with proven ability to multitask, prioritize, and manage time in fast-paced environments

• High level of discretion and professionalism when engaging with stakeholders across multiple levels and time zones

• Strong communication skills; detail-oriented with advanced proficiency in Microsoft Office and strong problem-solving capabilities

• Multiple locations | Remote eligible with management approval

Travel Requirements

• Up to 50% travel (e.g., 50% travel to various locations; 50% in-office or remote work)

Physical Demands

•
Frequent:
Sitting, walking, eye/hand/foot coordination, repetitive motion

•
Occasional:
Standing, bending

•
Infrequent:
Lifting up to 10 lbs