Purchasing Officer

THE AFFILIATE COMPANY:

We are a growing café and restaurant dedicated to great food, exceptional service, and creating memorable customer experiences. As part of our commitment to excellence, we are looking for a detail-oriented and passionate team members to join our operations and financial growth.

Key Responsibilities

1. Supplier Sourcing, Negotiation, & Relationship Management

2. Negotiating Terms - Securing the best prices, payment terms, and delivery schedules. Even small per-unit savings add up significantly over time.

3. Building Relationships - Maintaining strong, professional relationships with key suppliers to ensure reliability, prioritize your orders during shortages, and gain access to new products or deals.

4. Contract Management - Overseeing any contracts with suppliers to ensure both parties meet their agreed-upon terms.

5. Inventory Management & Order Planning

6. Monitoring Stock Levels - Regularly checking inventory (often through a digital system or physical counts) to track usage rates of all items.

7. Forecasting Demand - Analyzing sales data, seasonal trends (e.g., iced drinks in summer), and upcoming promotions to accurately predict what and how much will be needed
8. Placing Orders - Creating and submitting purchase orders to suppliers based on the forecasted needs, ensuring optimal order quantities.

9. Managing Lead Times - Accounting for the time between placing an order and its delivery to ensure seamless stock continuity.

10. Quality Control & Receiving

11. Setting Quality Standards - Establishing clear specifications for all products (e.g., bean roast date, milk fat percentage, ripeness of avocados).

12. Inspecting Deliveries - Physically checking incoming shipments to ensure they meet the agreed-upon quality standards, are fresh, and are undamaged.
13. Accepting or Rejecting Orders - Taking responsibility for rejecting subpar or incorrect orders and communicating the issue back to the supplier to arrange credits or returns.

14. Tasting & Sampling - Regularly cupping new coffee samples or tasting new food products to assess quality and make informed purchasing decisions.

15. Cost Analysis & Budgeting

16. Tracking Prices - Monitoring market prices for key commodities (e.g., coffee futures, dairy prices) that can affect costs.

17. Analyzing Cost per Unit - Calculating and comparing the true cost of products from different suppliers, considering factors like yield and waste (e.g., whole fruit vs. pre-sliced).
18. Budget Adherence - Working within a set budget for inventory and making purchasing decisions that maximize value without compromising quality.

19. Reporting on Spending - Providing reports to management on purchasing activities, cost variances, and opportunities for savings.

20. Menu & Product Development Support

21. Sourcing for New Menu Items - Finding suppliers for ingredients required for new drinks, seasonal specials, or food items proposed by the kitchen manager.

22. Providing Costing Data - Calculating the cost of goods sold (COGS) for potential new menu items to help determine their viability and pricing.
23. Introducing New Products - Researching and presenting new products (e.g., alternative milks, unique syrups, sustainable packaging) that could enhance the menu or improve operations.
24. Managing Product Changes - Finding suitable replacements for discontinued items or negotiating alternatives when a supplier has a shortage.

Qualifications

• Hotel & Restaurant Management Course, Business Management Course
• Fresh Graduate of related course or with at least 6 mos – 1 yr related experience
• Knows Excel and Spreadsheet, High Organizing/Monitoring Skills, Haggling skills
• Analytical, diligent, organized, meticulous, able to talk to various suppliers

Starting Salary

Entry level at P510/day

With experience or mid-level starts at 15,000/month

Location

Cafe Gervacio's, C.M. Recto Street, Davao City

Job Types: Full-time, Permanent

Benefits:

• Company events
• Free parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Application Question(s):

• What is your course did you finish in College?
• Are you willing to work on holidays and weekends?
• What is your expected salary?
• How soon can you start?

Education:

• Bachelor's (Preferred)

Experience:

• Supervisory: 1 year (Required)
• working in food industry: 1 year (Required)

Work Location: In person