Project Management Support Associate

Application period 05-Sep-2025 to 19-Sep-2025
Functional Responsibilities:
Under the direct supervision of the UNOPS Project Management Support - Officer (PMSO-Grants), oversight from the Grants Sub-Committee, and technical guidance from the IDLO's Monitoring and Reporting Officer, the Programme Management Associate will be performing the following core functions and specific tasks:

• Assist the PMSO-Grants in the grant support process
• Assist in gathering data on information requirements that the EU GOJUST III Grants Facility may need to prepare the design and concept notes for the grant facility;
• Assist in the administrative, logistical, and documentation requirement aspects of the grant support process, from the start-up, selection, including the conduct of capacity and PSEA assessments and planning, award and implementation, and grant closure.
• Assist the PMSO-Grants in providing and/or managing training/ capacity building, monitoring, and reporting of the results of the Grant Facility
• Assist the PMSO-Grants in the preparation, conduct (including documentation and facilitation, when needed) and evaluation of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as an everyday activity of the set of grantees;
• Provide support in the conduct and documentation of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees, or on-site visits;
• Assist in the review and feedback sharing of the progress of accomplishment of the grantees, and support in the tracking and reporting of milestones/deliverables/outputs and outcome indicators, and their contribution to the EU-GOJUST III MEL Framework and plan;
• Collaborate with the IDLO Technical Assistance Team, Capacity and Monitoring team in the development and deployment of monitoring tools that align with the EU-GOJUST III MEL Framework/plan;
• Ensure that data inputs on the EU-GOJUST III monitoring tool/s are regularly updated, validated, and consolidated;
• Assist in drafting reports required by UNOPS and/or donors;
• Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, to overcome difficulties, and possible mentoring or coaching sessions for laggard grantees;
• Support in the assessment of the progress of the grant implementation on an annual basis, and reviewing and sharing the lessons from year one;
• Support in setting up, updating, and maintaining the grant monitoring dashboard, through the provision of the status of implementation of grantee milestones.
• Assist the Senior Project Manager and/or the PMSO-Grant and the IDLO MEL Officer in the consolidation of data points on the EU-GOJUST III Program MEL Framework and the operational coordination of the evaluation studies
• Assist in consolidating the data reporting on the quarterly/semi-annual/annual reports of the program indicators;
• Assist the SPM and/or the PMSO-Grants in consolidating the data of EU-GoJUST III contribution to the UN joint workplan indicators and reporting of the grants status to the appropriate government agency, as may be requested by the UNRC and UNINFO;
• Assist the EU-GOJUST III Program Monitoring and Evaluation Lead in coordinating the operational requirements for the evaluative studies.
• Assist in the operational, logistics, and procurement in the implementation of EU-GOJUSTIII-related activities for the assigned Key Result Area/s
• Collaborate with the UNOPS and IDLO Technical project team members on operational requirements for implementation of activities in close coordination with vendors (if necessary);
• Assist in the administrative, logistical, and procurement activities before, during, and after each of the EU-GOJUST III-supported activities;
• Assist UNOPS, the Senior Key Experts, and Non-Key Experts from the EU-GoJUST III Technical Assistance Team in events coordination and implementation;
• Check to ensure the completion of the documentary requirements for the implementation of the EU-GoJUST III-assisted project activities.

Education/Experience/Language requirements:
Education:

• Completion of secondary/high school is required.
• University Degree (Bachelor or Masters) in law, public administration, social justice, development studies, and/or other disciplines relevant to development work to assist the vulnerable sectors in their justice needs, with a preference for law, justice, and grant management related discipline, is an asset and may substitute some of the required years of experience.

Experience:

• A minimum of six (6) years of experience in M&E and project/program management, is required.
• Advanced skill in developing and using M&E tools, including Google Sheets and database work, is highly desirable and advantage.
• Experience in working with a range of stakeholders is an asset.
• Prior experience and sound knowledge of the Philippine Justice Sector context are assets.
• Experience in monitoring/managing an Access to Justice program/projects is desirable.

Language Requirements:

• Full working knowledge of English is required.
• Fluency in Filipino or any major local dialect is desired.

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.