sales admin

Basic Functions:

The person is responsible for overseeing the acquisition, distribution, maintenance and repair of vehicles, equipment, and/or services for the overall logistics and motor pool sections; Responsible for the implementation of new and existing system to department standards; Responsible to ensures the efficiency & administrative of logistics and motor pool operations budget is within the cost parameters and margins; Lead setting-up and enforcement of organizational policies, systems and procedures.

Duties & Responsibilities:

· Planning and manages total Logistics and Motor Pool operations including service integrity and customer satisfactions.

· Planning and manages employees according to growing work demand, work objectives setting, training and resolutions of departmental issues; Disciplinary behavior of Logistics and Motor Pool staff; Coordination of manpower effort on project implementation of health and safety procedures.

· Develop effective distribution management system and collaboration with concerns department

· Negotiates with customers on process, issues related to effective transport and delivery commitments to eliminate concerns.

· Analyses sales admin and logistics data to monitor quality performance and departmental improvements.

· Quality Management Systems (QMS) implementation

· Develop operating budget with proper control systems and justification to ensure goals are met, including the manpower planning to ensure the efficiency of operation within the cost, revenue and profit margin parameters.

· Logistics: Over-Head, Fuel, Toll and other Miscellaneous Expenses.

· Motor Pool: Repair & Maintenance Expenses and Analysis

· Review staff scheduling for peaks and several of workload to assure maximum productivity with minimal or no overtime usage.

· Leads in the setting-up and enforcement of organizational policies, systems, procedures, guidelines and undertakes the personnel selections, orientations, training and evaluation per department.

· In-charge in developing, planning and implementing of new and improve guidelines and procedures for upgrading of systems to achieve department expectations.

· Monitors work performance and provides directions; Support Logistics & Motor Pool Key personnel, Staff and security guards as necessary for the purpose of assisting them in the successful completion of their work and achieving a high level of performance.

· Monitoring adherence to program plans and schedule; Identifying programs and problems and obtaining solutions; Ensuring that all resources in related to the department are best utilized.

· Diagnosis malfunctions & determines repairs, service and/or maintenance requirements of equipment and facilities for the purpose of ensuring proper operations.

· Manages Motor Pool staff in performing repairs and maintenance, renovations and operations of transport vehicles, equipment and systems for the purpose of asset preservation and providing a safe and functional environment

· Maintains motor pool facilities in a clean, safe and orderly manner for the purpose of providing a safe organized and efficient yard operations

· Responsible in KRA/KPI implementation for both Logistics and Motor Pool section.

· Ensure that the staff is trained in the correct procedures for operating company equipment/vehicle & that freight is being expedite in a safe and timely manner

· Sourcing of 3PL Trucking Company to assists Delivery Volume

· Ensure Safety procedures are follows

· Ensure Company Policy and Procedures are follows

· Ensure Company Code of Discipline are follows.

· Develop standard operations reports required by the management and other concern department

· Delivery Performance

· Un-served Reports and Analysis

· Truck Efficiency & Utilization

· 3PL – Trucking Services Performance & Utilization

· Logistics Expenses

· Logistics Issues and Concern

· Pipe Line Project

· Established an efficient and organized filling system and safekeeping of documents.

· Perform other functions as may be assigned from time to time by his/her immediate head.

Other duties as assigned:

· Regular meeting and alignment with Logistics and Motor Pool personnel

· Responds to emergency situations for the purpose of resolving immediate safety, operations & motor pool concerns

· Responsible in overseeing Drivers, Helpers and security guards, pertaining to the operations of delivery, transport and Security Measures as to the systematic flow of procedures.

· Ensures that all Drivers and P&D are always on time to their assigned schedule, must be complete uniforms and PPE

· Ocular inspection –Customer and Store Check for receiving procedures and requirements. And disseminate to delivery team to avoid concerns.

· Be responsible for reporting any damages/loss and fleet condition

· Ability to deal with customers/supplier effectively and promote strong company image

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person