
Administrative Officer
3 days ago
The Admin Officer is responsible for the supervision of the day-to-day clinic operations to ensure that service delivery is made timely and proficiently. Also responsible for delivering quality, effective, and efficient administrative and clerical services in accordance to MyHealth's policies and standards.
KEY DUTIES AND RESPONSIBILITIES
● Assists the Clinic Manager in overseeing the day to day clinic operations to ensure compliance of the clinic personnel with company policies and government legislations.
● Gathers and files all pertinent documents in the clinic such as employees' 201 files, doctors' files, business permits,
● Maintains database and ensures that all documents (soft and hard copy) are intact and complete per ISO standards.
● Monitors office supplies inventory, prepares purchase requisition, and orders supplies as needed.
● Oversees performance of janitors, messengers, security services to ensure clinic cleanliness, orderliness, and safety of the employees, patients, visitors, and office equipment.
● Attends employees' queries and concerns and coordinates regularly with HRD regarding employees' leaves, absences, resignations, personnel requisition, etc.
● Acts as Petty Cash Custodian and ensures compliance to set policies and procedures.
● Coordinates with Mall Administrator regarding building SOPs and ensures clinic's compliance to mall policies and regulations.
● Ensures that building permits and documents are renewed as the need arises.
● Facilitates the Personnel Requisition form for every vacancy in the clinic and submits to HRD so that shortlisted candidates can be provided in the timely manner.
● Receives employment contracts from HRD, issues to newly-hires and submits the signed copies to HRD for notarization purposes.
● Gathers the signed consultancy contracts of medical doctors, keeps a copy and submits the original copies to HRD for notarization purposes.
● Performs other duties that may be assigned from time to time.
GENERAL COMPETENCIES
● Knowledge in basic computer applications
● Above average interpersonal and communication skills
● Excellent planning and organizational skills
● Result-oriented
● Customer-focused
EDUCATIONAL ATTAINMENT
Bachelor of Science in Nursing/ Medical Technology and other medical related courses
WORK EXPERIENCE
At least 2 years of experience in the same capacity, preferably gained from the same industry.
WORKING CONDITIONS
Clinic-based
Job Types: Full-time, Permanent
Benefits:
- Health insurance
- Life insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Work Location: In person
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