Billing and Collection Assistant

2 days ago

Valenzuela, Philippines JC Electrofields Power System Inc. Full time ₱400,000 - ₱600,000 per year

Graduated of four (4) years course (Accounting Management or Finance) with 1 or 2 years experience

Billing and Collection

Key Responsibilities

  1. Prepare and issue accurate invoices based on project milestones, progress billings, variation orders, and service completion, ensuring alignment with contract terms and timelines.

  2. Receive and post payments from clients, including progress payments, retention releases, and bid bond reimbursements. Ensure correct allocation to project accounts and cost centers.

  3. Track receivables across multiple projects, identify overdue accounts, and initiate follow-ups to recover outstanding balances. Prioritize high-value and time-sensitive collections.

  4. Monitor bid bond submissions for tenders and ensure timely collection or reimbursement upon project award or non-award.

  5. Communicate professionally with clients regarding overdue payments, billing disputes, retention concerns, and bid bond matters. Provide supporting documentation and resolve issues promptly.

  6. Analyze and resolve inconsistencies in billing such as incorrect quantities, scope changes, or contract variations that may delay payment.

  7. Maintain organized and up-to-date records of all billing, collection, and bid bond activities. Ensure documentation supports internal audits, external reviews, and regulatory compliance.

  8. Compile and present reports on collection performance, project receivables aging, bid bond status, and financial exposure to management for strategic planning

  9. Assist in reconciling client and project accounts, including adjustments for retention, bid bonds, and change orders. Support finance team during month-end and year-end closing.

  10. Ensure all billing and collection activities comply with company policies, government regulations, and contractual obligations.

Job Types: Full-time, Permanent

Benefits:

  • Company Christmas gift
  • Paid training
  • Pay raise

Work Location: In person

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