Administrative & Accounting Assistant (Ecommerce Experience)

4 days ago

Taguig, National Capital Region, Philippines Outsourcey Full time ₱1,200,000 - ₱2,400,000 per year

This is a remote position.

Looking to take your career to the next level? Then this role is for you
Join Outsourcey and be part of our mission to revolutionize global talent expansion We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together

Profile Requirements:

  • 2+ years of experience in virtual assistance, accounting, or administrative support roles.
  • Strong knowledge of QuickBooks Online (preferred), or similar platforms.
  • Proficient in Microsoft Excel and Google Workspace (Docs, Sheets, Drive).
  • Familiarity with eCommerce operations and wine inventory management platforms.
  • Basic graphic design skills using Canva or similar tools (preferred but not required).
  • Excellent written and spoken English communication.
  • High level of integrity, discretion, and attention to detail.
  • Ability to work independently with minimal supervision and manage time effectively.
  • Strong knowledge in Word, Excel, Adobe, Etc.

Core responsibilities:

  • Record daily accounting transactions (sales, expenses, accounts payable/receivable).
  • File and organize digital copies of invoices and receipts using cloud-based systems.
  • Support monthly closing of books, including reconciliations and ledger reviews.
  • Prepare and maintain basic financial reports in Excel.
  • Record sales transactions and update inventory databases as needed.
  • Maintain logs of stock received and dispatched, flag discrepancies.
  • Coordinate with the local team to ensure records align with physical inventory.
  • Collect and input timekeeping or compensation data for payroll runs.
  • Maintain digital HR records and ensure personnel files are up-to-date.
  • Support compliance tasks (e.g., policy acknowledgment tracking, onboarding checklists).
  • Set up and manage digital filing systems (Google Drive, Dropbox, etc.).
  • Organize documents for easy retrieval and sharing across teams.
  • Maintain internal spreadsheets and assist with data clean-up and formatting tasks.
  • Maintain a content calendar and schedule social media posts.
  • Assist in creating simple graphics or copy for posts (using tools like Canva).
  • Monitor basic engagement and report key metrics monthly.
  • Creating and updating policies and procedures manuals, while efficiently managing and maintaining executive calendars.

Benefits:
Competitive salary
Opportunity to shape the HR function of a rapidly growing BPO.
Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together

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