Office Assistant

2 days ago

Ayala Alabang, National Capital Region, Philippines Filinvest Alabang Inc. Full time

Registration Assistant plays a vital role in facilitating registration process to transfer the title and tax declaration to customer's name which includes payments of taxes, completion of the documentary requirements of the government agencies and local government units, maintaining accurate records, updating system and providing exceptional customer service. The Registration Assistant collaborates closely with internal teams to ensure seamless execution of registration activities and supports overall organizational objectives.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

  1. Liaising and Coordination Performs coordination with government offices for the request, filing, and processing of documentary requirements related to the application of Certificate Authorizing Registration (eCAR), Condominium Certificate of Title (CCT) / Transfer Certificate of Title (TCT), and Transfer of Tax Declaration (TD), as well as other transactions involving the transfer of titles under the clients' name. Also responsible for the submission of collateral documents to partner banks.

  2. Cash Advance Handling Accountable for managing cash advances and ensuring timely and accurate liquidation within the prescribed turnaround period.

  3. Document Control and Endorsement Ensures that all titles and documents endorsed to external stakeholders are properly received, with corresponding acknowledgment receipts and verified identities of recipients.

  4. Tax and Payment Remittance Responsible for the prompt and accurate remittance of taxes and other payments on or before their due dates.

  5. Document Preparation and Compliance Ensures the completeness and accuracy of documents submitted to government offices. Responsible for securing all documentary requirements and complying with regulations set by agencies such as the Bureau of Internal Revenue (BIR), Registry of Deeds (RD), and Assessor's Office for assigned projects.

  6. Monitoring and Reporting Updates account status in the title tracking system and submits daily reports to keep the immediate head informed on the status and progress of assigned tasks.

  7. Customer Support Provides assistance to the Customer Service Unit by addressing inquiries and ensuring timely and accurate responses.

TECHNICAL COMPETENCIES AND SKILLS:

  • Proficiency in computer applications and Microsoft Office Suite (MS Word, MS-Excel-pivot and graphic report)
  • Detail-oriented and organized, with the ability to manage multiple tasks and prioritize responsibilities effectively.
  • Experience in liaison work is an advantage, especially with government processing or real estate documentation
  • Must be willing and able to travel, not prone to motion sickness, comfortable interacting with government agencies, and has good communication skills.

EDUCATION, TRAININGS, LICENSES REQUIRED:

  • Bachelor's degree in any management-related course
  • Fresh graduates are welcome to apply

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