Executive Assistant to the CEO

3 days ago

Manila, National Capital Region, Philippines Ipason Technology Inc. Full time $104,000 - $130,878 per year

Key Responsibilities:

  • Administrative and Calendar Management.

  • Efficiently manage the President's schedule, meetings, travel, and event arrangements.

  • Handle the President's emails, phone calls, and correspondence, screening and prioritizing information.

  • Prepare meeting materials, reports, presentations and take meeting minutes and follow up.

Core Responsibilities:

  • Independently lead preliminary research, information collection, and organization for new projects.

  • Coordinate resources across departments, develop project implementation plans, and ensure timely execution.

  • Follow project progress, promptly identify ,report issues and propose solutions.

  • Draft, translate, and archive project-related documents, contracts, and reports in both Chinese and Filipino.

  • Lead or assist in completing government communications, document processing, and license applications required for projects.

Communication and Coordination:

  • Serving as the President's representative, communicate efficiently and professionally with all internal company departments, as well as external clients, partners, and government agencies.

  • Responsible for the reception of important visitors and projecting the company's professional image.

  • Accurately convey the President's instructions and decisions, and track their implementation.

Translation and Confidentiality:

  • Responsible for bilingual interpretation and translation in Chinese and Filipino to ensure accurate business communications.

  • Strictly maintain company trade secrets and properly manage important documents and data.

Job Requirements:

  • Language Proficiency: Native or fluent in both Chinese and Filipino (proficient in listening, speaking, reading, writing, and translation), able to communicate seamlessly as working languages.

  • Education and Experience: Bachelor's degree or higher, preferably in business management, administration, or languages. At least three years of experience as a senior management secretary or president's assistant with experience independently responsible for or deeply involved in the entire project implementation process preferred.

Core Skills:

  • Excellent project management skills, able to independently drive projects, and possess excellent multitasking and prioritization abilities.

  • Excellent communication, coordination, and problem-solving skills, with a strong ability to withstand pressure and adapt to a fast-paced work environment.

  • Highly proactive able to anticipate needs and prepare in advance.

  • Proficient in MS Office software (Word, Excel, PowerPoint, Outlook).

  • Personal Qualities: Calm and cautious personality, strong sense of responsibility, strict confidentiality, and excellent professional ethics.

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