Office Administration Staff

3 days ago

Manila, National Capital Region, Philippines Philtrust Bank Full time

Ensures that the daily operations in the PMO run smoothly by providing clerical and other miscellaneous activities. The office staff provides support to all officers in the PMO, as well as identified extended support to individual project management officers, by handling a variety of project-related tasks to ensure that all interactions between project stakeholders are both positive and productive. The office staff is also responsible for the maintenance of the file for office documentation purposes, its archiving, and seeking of approval for the release of requested project documents. The office staff also provides support to office visitors, both internal and external, ensuring that they are attended to at all times.

Key Results or Performance Indicators:

  1. Completeness, orderliness, and security of office documents.
  2. Availability of office supplies and upkeep of office equipment maintenance.
  3. Updated project management scheduled meetings.

Duties and Responsibilities:

  1. Ensures that all project-related and office documentations are secured properly.
  2. Ensures that all project meeting schedules are monitored and documented properly.
  3. Attends to project-related requests from project teams on documentation requirements.
  4. Ensures that off-line and on-line communications are handled with confidentiality and professionalism.
  5. Ensures the daily orderliness of the office in terms of ambiance, presentation, and overall professional atmosphere in the conduct of its business.

Competencies / Skills Required:

  1. University degree holder with exposure to office staff work related to project management.
  2. Good oral and written communication skills.
  3. Presentable, with an engaging personality.

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