Research Coordinator

LoveYourself, Inc. is looking for a detail-oriented Research Coordinator. The Coordinator shall coordinate, technical, and administrative support in the development, implementation, analysis, and dissemination of research studies, thereby contributing to evidence-based programs and policy recommendations. Specifically, the Coordinator shall:

A. Full List of Job Description

• Assist in drafting and reviewing research protocols, proposals, concept notes, and study tools.
• Support the preparation of research abstracts, manuscripts, posters, and presentations for conferences and publications.
• Assist in preparing the requirements for ethics review submissions and revisions of potential research projects.
• Compile literature reviews and background information to inform research design.
• Support recruitment and enrollment of study participants according to the study protocol and ethical guidelines.
• Assist in administering surveys, interviews, focus group discussions, and other research instruments to study volunteers.
• Ensure accurate, timely, and secure data entry, storage, and management using designated databases or software.
• Maintain participant confidentiality and data protection standards.
• Track research project timelines, deliverables, and milestones.
• Communicate and collaborate with internal departments, partner organizations, and external collaborators to facilitate research activities.
• Assist in basic data cleaning and preparation for analysis (both quantitative and qualitative)
• Support the preparation of reports, briefs, and knowledge products summarizing research findings.
• Contribute to the organization's dissemination events, such as forums, webinars, and stakeholder meetings.
• In support of clinical trial and other research operations:
  a)
  Help maintain an adequate inventory of office supplies and recruitment materials and facilitate their requisition and procurement in coordination with the Study Coordinator;
  b)
  Ensure the availability of up-to-date study materials (e.g., participant visit schedules, informed consent forms [ICFs], etc.) and clinical care forms;
  c)
  Help maintain an adequate inventory of office supplies and recruitment materials and facilitate their requisition and procurement in coordination with the Study Coordinator;
  d)
  Ensure the availability of up-to-date study materials (e.g., participant visit schedules, informed consent forms [ICFs], etc.) and clinical care forms;
  e)
  Maintain relevant study appointment scheduling and tracking systems and ensure that staff schedules are appropriately coordinated vis-à-vis participant appointments; participants are adequately reminded of subsequent visits and relevant study procedures; and participants' status in the study is recorded and monitored using available tools
  ; f)
  Facilitate study visit check-in and wrap-up procedures, including verifying participant identity upon screening, collecting participant biometrics, as applicable, and utilizing these to confirm participant identity in subsequent visits
  ; g)
  Ensure that prospective and current participants needing special considerations/protections (e.g., minors , illiterate) are designated to LoveYourself's Social Worker for Research for the conduct of all relevant study procedures;
  h)
  As needed, perform various study activities such as, but not limited to: conducting study briefing sessions; screening potential participants for eligibility using study inclusion and exclusion criteria; administering informed consent and applicable questionnaires; and, ensuring requisite participant and/or staff signatures and dates on study checklists and forms
  ; i)
  Thoroughly and consistently record relevant participant data using study-prescribed paper- based and/or electronic forms, and applicable clinical care forms, observing good documentation principles and precautions to maintain participant and data confidentiality
  ; j)
  Ensure participant safety and privacy throughout the study visit and address any participant concerns together with other members of the study team or clinic/laboratory staff;
  k)
  Coordinate with the Cashier to ensure that participants receive appropriate compensation, per the approved protocol
  ; l)
  Safekeep study equipment, including, but not limited to, tablets, printers, computers, and laptops;
  m)
  Coordinate with the study team for the overall upkeep of the study site
• Be knowledgeable of the approved research protocol and applicable regulations, and ensure that the study is performed by and in compliance with clinic and/or sponsor policies, procedures, and safety practices (relevant training will be provided prior to study implementation).
• Help ensure that study staff receive appropriate training/orientation before performing study procedures.
• Compile and maintain study documentation, including but not limited to, study master files/regulatory binder, ICFs, source documents, and CRFs, and retain, organize, and safeguard them in accordance with sponsor and regulatory requirements
• Contribute to the timely electronic data entry and quality check of study documents and CRFs, ensuring completeness, accuracy, and conformity to source documentation, and upholding data privacy and confidentiality
• Maintain relevant paper-based and/or electronic study logs and trackers relating to participant screening and enrollment, recruitment and retention, and reportable events, among others, to efficiently monitor overall study operations
• Maintain the study's email hotline and address or designate concerns to the appropriate study staff to facilitate their timely resolution
• In cases of unanticipated problems, concerns on participant or staff safety, or protocol deviations, especially involving study data, prepare proper documentation and report immediately to the Study Coordinator and/or Investigators
• Organize, coordinate, and/or document periodic meetings with the study team to provide updates and address implementation concerns
• Assist the Investigators and Study Coordinator in preparing periodic sponsor and regulatory reports
• In coordination with the Investigators, Study Coordinator, and Study Support Officers, respond to data queries and monitoring and/or audit findings, and implement approved recommendations
• Perform other tasks as may be assigned by the Program Lead for Research, Study Coordinator, Investigators, or a senior organization official as the need arises

B. Competencies & Qualifications

• Bachelor's Degree, preferably a Health Sciences graduate
• At least a year of research experience; fresh graduates are encouraged to apply
• Preferably living in or near Shaw Boulevard, Mandaluyong City
• Computer-literate, specially with Microsoft and Google applications
• Gender-sensitive; Sex-positive; nondiscriminatory with race, gender, social class, educational background
• Willing to work in a community-driven organization.
• Has background or an experience in LGBTQIA+ or HIV-related programs, and research projects, as an advantage but not required
• Able to embody status-neutral, person-centered approaches, and unconditional positive regard towards clients

C. Equal Opportunity and Affirmative Action at LoveYourself, Inc.

LoveYourself, Inc.
is dedicated to fostering a diverse, inclusive, and equitable workplace. As an equal employment and affirmative action employer, we prohibit any form of discrimination against current or prospective employees based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information, or any other status or characteristic protected by applicable law.

D. Our Values and Commitment to Safeguarding and PSEAH

LoveYourself, Inc.
is committed to maintaining a safe and respectful environment, free from abuse, exploitation, and harassment, including but not limited to sexual abuse, exploitation, and harassment. To safeguard the well-being of everyone involved with our organization and programs, we require all personnel including staff and volunteers to share this commitment and sign our code of conduct.

All offers of employment are subject to rigorous screening processes, which include reference checks, criminal background checks, and terrorism financing checks. In alignment with Global Fund standards, we also seek information from applicants' previous employers about any substantiated incidents of sexual abuse, exploitation, or harassment that may have occurred during their tenure. By applying, candidates affirm their understanding of and consent to these screening protocols.

This job posting provides an overview of the primary responsibilities associated with this role. It is not intended to prescribe or limit the exact tasks that may be assigned. LoveYourself Inc. reserves the right to modify this document as necessary.