Administrative Assistant

2 days ago

Philippines Scalesource Full time ₱12,000 - ₱18,000 per year

Job Description: Administrative Assistant & Bookkeeping

Location: Remote (Work from Home)
Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)
Compensation: $1,200 USD per month

ROLE DEFINITION

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

RESPONSIBILITIES
  • Provide daily administrative support to sales and management teams.
  • Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
  • Manage invoices, billing, and sales tax processes, including filing and payment.
  • Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
  • Track and follow up on outstanding tasks for sales staff.
  • Assist with preparation of documents, contracts, and internal reports.
  • Monitor shared email inboxes and ensure timely responses or task delegation.
  • Coordinate with vendors, internal stakeholders, and accounting teams as needed.
  • Support in managing schedules, appointments, and task priorities.
QUALIFICATIONS
  • High school diploma or equivalent; additional administrative or accounting coursework is a plus.
  • Proven experience in administrative support, billing, or accounting assistant roles.
  • Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
  • Proficiency in QuickBooks (Desirable)
  • Strong understanding of invoices, billing, sales tax filing, and reconciliations.
  • Excellent organizational and multitasking skills.
  • Strong written English skills; verbal fluency preferred.
  • Ability to work independently, maintain accuracy, and meet deadlines.
REQUIREMENTS
  • Professional remote work environment and reliable internet.
  • Availability to work full-time within U.S. time zones (PST, CST, or EST).
  • Attention to detail and a proactive mindset.
  • Comfortable using task management and communication tools.
  • Introductory video submission required as part of the hiring process.

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