Senior Executive Assistant and Project Manager

1 week ago


Pasig, National Capital Region, Philippines EnablesGROUP Full time ₱1,440,000 - ₱2,160,000 per year

Job Details:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant based in the Philippines to provide exceptional administrative and operational support to small and medium-sized businesses (SMBs) in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate will act as a trusted partner to business owners and executives, streamlining operations and enabling them to focus on strategic growth.

Key Responsibilities

  • Administrative Support: Manage calendars, schedule meetings, and coordinate appointments across Australian time zones (AEST), ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.
  • Cultural Alignment: Understand and adapt to Australian business culture, communication styles, and workplace expectations.

Qualifications

  • Experience: Minimum of 5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Trello, Asana, ).
  • Experience with CRM platforms (e.g., HubSpot, Salesforce) and bookkeeping software (e.g., Xero, MYOB) is a plus.
  • Communication: Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Cultural Fit: Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
  • Tech-Savvy: Comfortable with remote work tools such as Zoom, Slack, and Microsoft Teams, and able to troubleshoot basic technical issues.
  • AI Savviness: Ability to proactively use AI technologies to improve efficiency, quality, and scalability of work. This includes using AI assistants for drafting content, automating repetitive admin tasks, improving research accuracy, summarizing large datasets or documents, and accelerating turnaround times. The ideal candidate is curious about new tools, understands the limitations of AI outputs, and applies critical thinking to validate and refine AI-generated content to ensure accuracy, professionalism, and alignment with business objectives.
  • Problem-Solving: Proactive mindset with strong initiative and the ability to anticipate needs and resolve issues independently.

Key Competencies

  • High level of organization and attention to detail.
  • Strong interpersonal skills and ability to build rapport with diverse stakeholders.
  • Adaptability to work across different industries and handle varied tasks.
  • Ability to work independently with minimal supervision in a remote setting.
  • Discretion and professionalism when handling confidential information.
  • Exposure to AI productivity tools is strongly preferred.

Job Type: Full-time

Pay: Php60, Php90,000.00 per month

Application Question(s):

  • How much is your expected salary?
  • How many years of experience do you have in Project Management?

Work Location: In person



  • Pasig, National Capital Region, Philippines Project Duo Events and Marketing Corp. Full time $40,000 - $60,000 per year

    Tasks and Responsibilities:Identify clients' project needs and goalsCreate a detailed execution plan and liaise with project stakeholders (e.g. Accounts Manager, client, independent manpower, etc…) concerning project details and deliverables in a harmonious mannerCreate and ensure on-time submission of project compliance requirements (e.g. execution plans,...


  • Pasig, National Capital Region, Philippines enablesGROUP Full time ₱1,200,000 - ₱2,400,000 per year

    JOB DETAILSWe are seeking a proactive and highly organized Senior Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role...

  • Project Manager

    4 weeks ago


    Pasig, National Capital Region, Philippines Universal Access and Systems Solutions Inc. Full time

    OverviewThe Project Manager is in charge of overall coordination of specific project/s assigned. PM is responsible for overseeing the lifecycle of the project from initiation, planning, executing, monitoring, and closing. Sets deadlines, assigns responsibilities, monitors project progress, measures project performance ensuring that it is within scope,...

  • Executive Assistant

    4 days ago


    Pasig, National Capital Region, Philippines KDCI Outsourcing Full time ₱450,000 - ₱900,000 per year

    Job SummaryKDCI Outsourcing is seeking an experiencedExecutive Assistantto provide comprehensive support to our C-level executives within the BPO industry. The ideal candidate will possess exceptional organizational skills, strong problem-solving abilities, and excellent written communication. This role demands a proactive individual capable of managing...

  • Project Manager

    4 days ago


    Pasig, National Capital Region, Philippines Universal Access and Systems Solutions Inc. Full time ₱900,000 - ₱1,200,000 per year

    Job Overview:The Project Manager is in charge of overall coordination of specific project/s assigned. PM is responsible for overseeing the lifecycle of the project from initiation, planning executing, monitoring, and closing. Sets deadlines, assigns responsibilities, monitor project progress, measure project performance ensuring that it is within scope,...

  • Executive Assistant

    4 weeks ago


    Pasig, National Capital Region, Philippines KDCI Full time

    Job SummaryKDCI Outsourcing is seeking an experienced Executive Assistant to provide comprehensive support to our C-level executives within the BPO industry. The ideal candidate will possess exceptional organizational skills, strong problem-solving abilities, and excellent written communication. This role demands a proactive individual capable of managing...


  • Pasig, National Capital Region, Philippines Corporate Executive Search, Inc. (CESI) Full time ₱2,500,000 - ₱5,000,000 per year

    IT Strategic Projects Senior ManagerThe Senior Project Manager leads cross-functional teams in executing complex, enterprise-wide initiatives that may span multiple departments or business units. They oversee resource allocation, timelines, budgets, and quality standards, ensuring strict adherence to stage gate processes and SDLC best practices throughout...

  • Executive Assistant

    4 days ago


    Pasig, National Capital Region, Philippines PAG-ASA STEEL WORKS, INC. Full time ₱600,000 - ₱1,200,000 per year

    Pag-asa Steel seeks an Executive Assistant who will be responsible for supporting senior executives, including administrative duties and resource management.Bachelor's DegreeProven experience as an administrative assistant, senior executive assistant, or other secretarial positionKnowledge of standard office administration, contracts, and document management...


  • Pasig, National Capital Region, Philippines Cloud Panda PH Full time ₱1,200,000 - ₱2,400,000 per year

    Job BriefPerform more than administrative tasks; they are often the executive's "right-hand person" who enables them to advance company initiatives and goals.Filter and attend to the day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions.Your job description should...


  • Pasig, National Capital Region, Philippines Optimus Executive Search Solutions Inc. Full time ₱900,000 - ₱1,200,000 per year

    Join a dynamic and fast-paced marketing team with a leading company in the personal care industry.Are you passionate about building brands and driving growth through strategic marketing? We're looking for an Assistant Product Manager to help lead the development and execution of brand strategies for a growing portfolio.Location: Pasig CityWhat You'll Be...