documents controller

2 days ago

Calabarzon, Philippines Active Maintenance Ideal Services Inc. Full time ₱900,000 - ₱1,200,000 per year
  • Responsible for the preparation and management of documents
  • Controls the numbering, sorting, filing, storing, and retrieval of documents
  • Reviews and updates technical documents
  • Distributes project-related copies to internal teams
  • Creates templates for future use
  • Conduct audits: Review procedures and work instruction records, spreadsheets, and other documents to identify deficiencies and areas for improvement
  • Analyze data: Identify discrepancies and potential threats to the company
  • Create reports: Summarize findings and recommend actions to management
  • Monitor compliance: Ensure the company is following standard operating procedures, rules and regulations, and government compliance
  • Investigate fraud: Review allegations of misconduct and other violations of policy
  • Educate management: Present findings and recommendations to top management and the board
  • Recommend improvements: Propose measures to mitigate risks and improve efficiency
  • Calibration PIC: Ensure equipment and systems are accurate and efficient by performing calibrations and maintenance
  • Outsourcing of suppliers for calibration third party and other office supplies
  • Create PR and other transactions for MIN and MRN via Info-arch system and SAP
  • Plan and organize work: Use team member strengths and ideas to plan work that meets organizational goals
  • Assign work: Assign tasks that are appropriate for each employee's role and skill level
  • Provide resources: Ensure employees have the materials and equipment they need to do their job
  • Communicate: Communicate with employees and management about important information
  • Provide feedback: Provide feedback to employees on their performance and offer opportunities for improvement
  • Evaluate performance: Document employee performance and provide annual evaluations

  • Store & Warehouse Admin

  • Manage inventory and stock records

  • Handle receiving, storage, and dispatch
  • Coordinate with suppliers and departments
  • Maintain safety, order, and compliance
  • Prepare reports and support procurement

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