Job Title: Full-Charge Bookkeeper
4 days ago
Job Title: Full-Charge Bookkeeper / Financial Controller (Multi-Entity)
Company Overview:
EAKdistribution, KAE Holding, and Heirloom Organics form a three-entity organization, working collaboratively across manufacturing, logistics, supply chain, and sales/marketing. Our brands span various categories, yet they all share a common purpose: creating impact-driven, thoughtful products designed to improve people's daily lives.Position Overview:
We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus, it is not required; we prioritize accuracy, timeliness, and a proactive approach.
As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity), you will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team.Why This Role is Exciting:
- Remote Flexibility: Work from anywhere with a reliable Wi-Fi connection.
- Professional Growth: Join a fast-growing company that invests in your career development, offering ample opportunities for both professional and personal growth.
- Leadership Opportunity: Be part of the leadership team of an established, successful e-commerce company with significant growth potential. Your insights will help shape the company's financial strategy and operational efficiency.
Key Responsibilities:
1- Daily Bookkeeping & Transaction Management:
- Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments.
- Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting).
- Maintain organized, up-to-date accounting records for all three entities
2- Bank, Credit Card, and Payment Processor Reconciliation:
- Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly.
- Ensure all transactions are properly categorized and supported with documentation.
3- Intercompany Transactions:
- Record and reconcile intercompany transfers, charges, and loans.
- Ensure intercompany accounts net to zero at each month-end close.
4- Monthly Close & Financial Reporting:
- Perform complete month-end close for each entity.
- Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline.
- Provide variance analysis comparing actual results to budget or forecast.
5- Compliance & Tax Coordination:
- Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.
- Provide timely documentation to external accountants for quarterly and annual filings.
- Support audits with necessary records and schedules.
6- Cash Flow Management:
- Maintain a rolling 12-month cash forecast.
- Monitor daily cash balances and upcoming obligations.
- Alert management of potential cash shortfalls in advance.
7- Process Improvement & System Management:
- Maintain and improve accounting systems (e.g., QuickBooks, Xero).
- Recommend process improvements for greater accuracy and efficiency.
- Ensure proper internal controls are followed to safeguard company assets.
Key Performance Indicators (KPIs) / OKRs:
Objective 1: Deliver Timely, Accurate Financials
- KR1: Close books for all three entities within 10 business days of month-end.
- KR2: Achieve zero material errors in monthly reporting.
- KR3: Provide consolidated financial statements by the 15th of each month.
Objective 2: Maintain Accurate, Reconciled Accounts
- KR1: Reconcile 100% of bank, credit card, and payment processor accounts monthly.
- KR2: Ensure intercompany reconciliations are error-free each month.
- KR3: Keep all accounts current no outstanding unreconciled transactions beyond 30 days.
Objective 3: Ensure Compliance & Smooth Accountant Coordination
- KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved).
- KR2: Provide all required reports to accountants within 5 business days of request.
- KR3: Maintain complete documentation for 100% of transactions.
Objective 4: Improve Financial Efficiency & Insight
- KR1: Implement at least 12 process improvements per quarter to save time or reduce errors.
- KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
- KR3: Provide management with monthly variance explanations for major changes in revenue, costs, or expenses.
Preferred Qualifications:
- 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment.
- Strong understanding of GAAP accounting principles.
- Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software.
- Comfort working with payment processors, merchant accounts, and multi-channel sales data.
- Excellent organizational skills and attention to detail.
- E-commerce/Amazon experience is a plus, but not required.
Compensation & Benefits:
Salary: TBD (Based on Experience)
Benefits:
- Health Insurance Allowance
- Remote work flexibility (work from anywhere and save on commuting costs, offering 100+ hours of extra vacation time)
- Performance Bonuses
-
Customer Service Bookkeeper
4 days ago
Manila, National Capital Region, Philippines Job Mobz Full time ₱25,000 - ₱60,000 per yearCompany Description Why You'll Love Working Here:If you're passionate about helping small businesses succeed, thrive in a collaborative environment, and value candor, impact, and care — you'll feel right at home at Mainstreet (Bench).We offer a remote-first culture, career growth opportunities, and a supportive, people-first team that celebrates clear...
-
Bookkeeper
2 weeks ago
Manila, National Capital Region, Philippines AnyWhere Talent Full time ₱250,000 - ₱500,000 per yearJob TitleBookkeeper (Full-Time, Remote)About Us:Anywhere Talent is redefining how businesses connect with global talent. Founded in 2015 by brothers Aamir and Asif, the company was born out of a vision to harness the potential of remote work. Today, we specialize in bridging businesses with skilled talent worldwide, leveraging cutting-edge AI tools to...
-
US Bookkeeper
6 hours ago
Manila, National Capital Region, Philippines DOXA Talent Full time ₱250,000 - ₱500,000 per yearROLE SUMMARYOur client is looking for a Bookkeeper who will maintain accurate financial records, process transactions, and support financial reporting. This role will also handle payroll management.WORK SCHEDULE: 9:00 AM – 6:00 PM Pacific Daylight Time (12:00 AM – 9:00 AM Philippine Standard Time), follows Philippine holidaysPOSITION TYPE: Full TimeWORK...
-
Liaison / Titling Officer
7 days ago
Manila, National Capital Region, Philippines 1220 PACIFIC GRAND TOWER CORPORATION Full time ₱300,000 - ₱600,000 per yearThe Liaison / Titling Officer is responsible for overseeing and facilitating the complete process of title and tax declaration transfers. This role ensures accurate documentation, compliance with government requirements, and smooth coordination with relevant agencies. The officer also provides guidance to reduce processing costs and ensures timely turnover...
-
Bookkeeper
4 hours ago
Manila, National Capital Region, Philippines Head Hunter Full time ₱72,000 - ₱120,000 per yearAbout Head Hunter Inc.Head Hunter Inc. helps growing companies scale faster and smarter by connecting them with world-class offshore talent at a fraction of traditional hiring costs. We specialize in building remote teams that allow businesses to reduce overheads, improve efficiency, and focus on growth.As we rapidly expand, we are seeking a Bookkeeper to...
-
Bookkeeper
5 hours ago
Manila, National Capital Region, Philippines Outsourced Staff Full time ₱40,000 - ₱60,000 per yearAbout the CompanyOur client is Sydney's leading fitout specialist, with a unique in-house joinery facility, delivering projects across Sydney, Brisbane, and Melbourne. With over 20 years of experience, they have grown from a family-owned shopfitting and joinery business into a thriving organisation supported by a dedicated team of specialised tradespeople...
-
Bookkeeper
4 hours ago
Manila, National Capital Region, Philippines New York Technology & Management LLC Full time ₱96,000 - ₱192,000 per yearWe are looking for a reliable and detail-oriented Bookkeeper to join our team. The ideal candidate will handle day-to-day financial transactions, maintain accurate records, and support accounting operations to ensure smooth financial management.Key Responsibilities:Record and maintain financial transactions in accounting systems (QuickBooks or similar...
-
Bookkeeper
6 days ago
Manila, National Capital Region, Philippines EO Staff Full time ₱40,000 - ₱60,000 per yearHighly Proficient Bookkeeper/AccountantWe are looking for an experienced Bookkeeper, Accountant or CPA, who is highly proficient with Quickbooks Online, development of financial reporting, and financial analysis, to perform the following functions:Responsibilities:Categorizing expenses in QBOReconciling journal entriesTransfer accounting information from...
-
Bookkeeping and CRM Virtual Assistant
1 week ago
Manila, National Capital Region, Philippines InsideOut Full time ₱3,640 - ₱4,160 per yearJOB TITLEBookkeeping and CRM Virtual AssistantJOB IDHINTJOINDUSTRYConstructionLOCATIONLATAM / PHJOB STATUSPart-TimeWORK SCHEDULE20 hours per week, flexible between 9:00 AM – 6:00 PM (as long as 20 hours/week are completed).SALARY$7- $8 per hourTARGET START DATEASAPRole OverviewAbout the RoleThe client is seeking a highly skilled and reliableVirtual...
-
Bookkeeper
2 days ago
Manila, National Capital Region, Philippines Simple Assistant Group Full time ₱85,000 - ₱102,000 per yearPosition:BookkeeperLocation:RemoteWorking Hours:Full-Time, Monday - Friday 8:00 AM - 5:00 PM (Easter Standard Time)Salary:$850 USDper month (non-negotiable)Job Type: Independent Contractor (freelance setup; no company benefits)Simple Assistantis a provider of outsourced talent solutions from the Philippines for US based companies, dedicated to delivering...