Job Title: Full-Charge Bookkeeper

Job Title: Full-Charge Bookkeeper / Financial Controller (Multi-Entity)

Company Overview:

EAKdistribution, KAE Holding, and Heirloom Organics form a three-entity organization, working collaboratively across manufacturing, logistics, supply chain, and sales/marketing. Our brands span various categories, yet they all share a common purpose: creating impact-driven, thoughtful products designed to improve people's daily lives.Position Overview:

We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus, it is not required; we prioritize accuracy, timeliness, and a proactive approach.

As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity), you will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team.Why This Role is Exciting:

• Remote Flexibility: Work from anywhere with a reliable Wi-Fi connection.
• Professional Growth: Join a fast-growing company that invests in your career development, offering ample opportunities for both professional and personal growth.
• Leadership Opportunity: Be part of the leadership team of an established, successful e-commerce company with significant growth potential. Your insights will help shape the company's financial strategy and operational efficiency.

Key Responsibilities:

1- Daily Bookkeeping & Transaction Management:

• Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments.
• Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting).
• Maintain organized, up-to-date accounting records for all three entities

2- Bank, Credit Card, and Payment Processor Reconciliation:

• Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly.
• Ensure all transactions are properly categorized and supported with documentation.

3- Intercompany Transactions:

• Record and reconcile intercompany transfers, charges, and loans.
• Ensure intercompany accounts net to zero at each month-end close.

4- Monthly Close & Financial Reporting:

• Perform complete month-end close for each entity.
• Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline.
• Provide variance analysis comparing actual results to budget or forecast.

5- Compliance & Tax Coordination:

• Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.
• Provide timely documentation to external accountants for quarterly and annual filings.
• Support audits with necessary records and schedules.

6- Cash Flow Management:

• Maintain a rolling 12-month cash forecast.
• Monitor daily cash balances and upcoming obligations.
• Alert management of potential cash shortfalls in advance.

7- Process Improvement & System Management:

• Maintain and improve accounting systems (e.g., QuickBooks, Xero).
• Recommend process improvements for greater accuracy and efficiency.
• Ensure proper internal controls are followed to safeguard company assets.

Key Performance Indicators (KPIs) / OKRs:

Objective 1: Deliver Timely, Accurate Financials

• KR1: Close books for all three entities within 10 business days of month-end.
• KR2: Achieve zero material errors in monthly reporting.
• KR3: Provide consolidated financial statements by the 15th of each month.

Objective 2: Maintain Accurate, Reconciled Accounts

• KR1: Reconcile 100% of bank, credit card, and payment processor accounts monthly.
• KR2: Ensure intercompany reconciliations are error-free each month.
• KR3: Keep all accounts current no outstanding unreconciled transactions beyond 30 days.

Objective 3: Ensure Compliance & Smooth Accountant Coordination

• KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved).
• KR2: Provide all required reports to accountants within 5 business days of request.
• KR3: Maintain complete documentation for 100% of transactions.

Objective 4: Improve Financial Efficiency & Insight

• KR1: Implement at least 12 process improvements per quarter to save time or reduce errors.
• KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
• KR3: Provide management with monthly variance explanations for major changes in revenue, costs, or expenses.

Preferred Qualifications:

• 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment.
• Strong understanding of GAAP accounting principles.
• Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software.
• Comfort working with payment processors, merchant accounts, and multi-channel sales data.
• Excellent organizational skills and attention to detail.
• E-commerce/Amazon experience is a plus, but not required.

Compensation & Benefits:

Salary: TBD (Based on Experience)

Benefits:

• Health Insurance Allowance
• Remote work flexibility (work from anywhere and save on commuting costs, offering 100+ hours of extra vacation time)
• Performance Bonuses