Crew Auxiliary Assistant

3 days ago

Makati City, National Capital Region, Philippines Höegh Autoliners Regional Operating Headquarter Full time ₱400,000 - ₱600,000 per year

Höegh Autoliners is a people-driven company with the belief that businesses should not only be forming lasting services but also lasting careers. We want to work with people who are incredibly team-oriented, jump head-first into a challenge, and always maintain a high-bar for excellence.

If that sounds like the type of team you want to join, we can't wait to meet you

A Little About Us

Höegh Autoliners is a global leader in Ro/Ro deep sea transportation services. The company owns and operates approx. 50 Pure Car and Truck Carriers (PCTCs) in global trade systems, making around 3 000 port calls yearly. Managed from a worldwide network of around 20 offices, our main customers are major manufacturers of new cars, heavy machinery and other rolling stock. Höegh Autoliners is also a leading carrier of second-hand vehicles.

A Lot About You

Main Responsibilities

  • Assist in the prompt & accurate encoding & uploading of seafarer data, activities, and document uploading to OCS per Crew Data Processing.
  • Assist in verifying the completeness of data and documents in OCS.
  • Assist in recruitment functions based on crew operations requirements in coordination with the Crew Auxiliary Team Lead
  • Assist in creating new and updating existing seafarer data in OCS.
  • Assist in ensuring the vessel crew list and next of kin list reports are filed and updated in the common folder.
  • Encode, upload & monitor missing seafarer documents in OCS relating to Crew Operations processes
  • Assist in crew coordination and/or follow-up contact with seafarers for crew change plan engagement by the Crew Manager.
  • Assist in the administrative tasks of Crew Operations in Seafarer Reporting Workflow and Seafarer Deployment Workflow
  • Assist in validating details of submitted documents, such as FWS requirements or other documents forwarded by Crew Support (e.g., contracts & addenda, reimbursements, cash advances, etc.), for approval by the Crew Manager.
  • Participate in Succession planning sessions & assist in encoding seafarer activities in OCS, as confirmed with the Crew Manager, including monitoring, checking & rectification of data & filling up activity gaps relevant to crew operations.
  • Endorse seafarers for Pre-employment medical examination (PEME) at an accredited clinic, including follow-up of PEME results.
  • Prepare the certification for different purposes required by the crew.
  • Assist in maintaining the HFSP FB Page, Website, e-Sea Access Portal, Electronic Bulletin Board, and shared mailboxes

Minimum Qualifications

  • Completed any 4-year university/college degree
  • Experience or exposure to crewing operations preferred
  • Adaptable and quick to learn new systems and procedures
  • Strong communications and interpersonal skills

We believe that building and sustaining a diverse and inclusive environment for working and learning leads to a better workplace, better ideas and more inspiring conversations.

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