Accounting Assistant

The Accounting Assistant provides clerical and accounting support to the Finance and Accounting Department in maintaining accurate financial records in compliance with Philippine accounting standards, Bureau of Internal Revenue (BIR) requirements, and Department of Labor and Employment (DOLE) regulations. This is an entry-level position open to fresh graduates, intended to develop practical skills in bookkeeping, statutory reporting support, and internal accounting controls under supervision.

Duties and Responsibilities
1. Bookkeeping & Accounting Records

• Assist in recording daily financial transactions such as:

• Sales and service income

• Purchases and operating expenses
• Cash receipts and disbursements
• Help maintain journals, ledgers, and subsidiary books in accordance with company accounting procedures.
• Ensure transactions are supported by official receipts, sales invoices, billing statements, and vouchers, as required under BIR rules.
• Assist in organizing and maintaining accounting records for audit and regulatory review.

2. BIR Compliance Support

• Assist in the preparation and organization of documents for BIR tax filings, including but not limited to:

• VAT or Percentage Tax

• Withholding taxes (Expanded, Compensation)
• Income tax schedules (supporting documents)
• Help ensure completeness and accuracy of supporting schedules for tax returns.
• Assist in maintaining records required for Books of Accounts and BIR compliance.
• Support responses to BIR audits or requests by preparing and retrieving required documents.

3. Accounts Payable & Receivable Support

• Assist in processing accounts payable, including verification of invoices and preparation of payment vouchers.
• Support monitoring of accounts receivable, including billing, collections tracking, and documentation.
• Help monitor due dates to ensure timely payments and collections.
• Coordinate with internal departments regarding billing concerns or missing documentation.

4. Reconciliation & Accuracy Checks

• Assist in basic reconciliations such as:

• Cash and bank reconciliations

• Expense and liquidation reports
• Sales and collection summaries
• Identify discrepancies or missing documents and report findings to the Accounting Supervisor.
• Support accuracy, completeness, and consistency of accounting data.

5. Payroll & DOLE-Related Support

• Assist in payroll documentation and record preparation under supervision.
• Support preparation and organization of payroll-related records in compliance with DOLE requirements.
• Assist in maintaining employee records related to salaries, deductions, and benefits (confidential handling required).
• Help ensure payroll documentation aligns with company policies and labor regulations.

6. Reporting & Administrative Accounting Support

• Prepare basic accounting schedules and summaries such as:

• Expense listings

• Transaction registers
• Payment and collection summaries
• Assist in month-end and year-end closing activities.
• Support internal and external audits by providing required accounting documents.

7. Compliance, Controls & Confidentiality

• Follow company accounting policies, internal controls, and standard operating procedures.
• Maintain strict confidentiality of financial and payroll records.
• Uphold ethical standards, accuracy, and integrity in all accounting tasks.
• Properly file and store accounting records in compliance with retention requirements.

Qualifications
Education

• Bachelor's degree in Accounting, Finance, Business Administration, or any related business course.
• Fresh graduates are welcome to apply.

Experience

• No prior work experience required.
• Internship, OJT, or practicum experience in accounting or bookkeeping is an advantage.

Knowledge & Skills

• Basic understanding of Philippine bookkeeping and accounting principles.
• Familiarity with official receipts, sales invoices, vouchers, and payroll documents.
• Basic knowledge of BIR taxes and statutory deductions is an advantage.
• Proficient in Microsoft Excel or Google Sheets.
• Basic exposure to accounting software is an advantage but not required.
• Strong numerical skills and attention to detail.

Personal Attributes

• Honest, reliable, and trustworthy.
• Able to handle confidential and sensitive financial information.
• Organized, detail-oriented, and willing to learn.
• Able to work independently and as part of a team.

Work Environment

• Office-based role within the Accounting or Finance Department.
• Regular coordination with internal departments and occasional interaction with external parties (e.g., vendors, banks).

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