HR Administrative Assistant – U.S. Support

2 days ago

Pasig, National Capital Region, Philippines KDCI Full time $40,000 - $60,000 per year

We are seeking a detail-oriented and highly organized HR Administrative Assistant to support our HR consulting operations. This role is ideal for someone who thrives in a fast-paced remote environment, communicates clearly, and takes pride in delivering accurate and timely work. You will provide critical administrative and operational support to senior leadership and HR Business Partners to help ensure a high standard of service delivery to clients.

Responsibilities:

Client Support & Meeting Assistance

  • Attend virtual client meetings to take detailed notes and identify key follow-up items.

  • Draft and send professional email recaps to clients after meetings.

  • Track action items and open tasks using internal tracking systems.

Document Preparation & File Management

  • Draft HR documents including handbooks and offer letters using company templates.

  • Format documents to meet branding and clarity standards.

  • Maintain version control and adhere to file-naming conventions.

  • Upload and organize files using while ensuring confidentiality and data integrity.

Internal Platform Use

  • Track time spent on client work using MyHours.

  • Document meeting notes within the company's shared OneNote system.

  • Assign tasks and upload documentation in

Branding & Creative Tasks

  • Use Canva to create branded client-facing documents and internal visuals.

  • Ensure consistent application of visual and professional brand standards.

Communication & Administrative Support

  • Monitor shared inboxes and draft email responses for review.

  • Assist with calendar management, meeting scheduling, and project timeline coordination.

  • Support both internal and client-facing administrative tasks.

  • Perform other duties as assigned.

Confidentiality & IP Protection

  • Use only approved templates, SOPs, and tools.

  • Maintain strict confidentiality of all client and company materials.

  • Refrain from sharing, reproducing, or modifying intellectual property without written permission.

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