Administrative Support Specialist

5 days ago

Mandaluyong City, National Capital Region, Philippines Penbrothers Live Full time

About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading distributor of fasteners and Class-C components, serving automotive, heavy truck, military, and industrial markets across the U.S. and Mexico. They leverage advanced supply chain solutions - including Vendor Managed Inventory, kitting, and custom logistics - combined with ISO-certified quality and operational excellence. Our client partners with large-scale manufacturers to streamline procurement, reduce costs, and deliver reliable, end-to-end materials management solutions.

About the Role

The Administrative Support Specialist will provide essential administrative and data-entry support to the Sales and Purchasing teams. This role is designed to take over routine, transactional tasks, ensuring accuracy, timeliness, and smooth operations while freeing senior team members to focus on strategic work. The ideal candidate is resourceful, proactive, and able to work independently in a virtual, geographically distributed environment, balancing multiple priorities and collaborating effectively with multiple managers.

What you'll do



Support Sales and Purchasing teams with routine administrative tasks, including data entry, price library updates, and ERP system updates.

Follow task guidance, including Loom tutorial videos and SOPs, with minimal supervision.

Balance and prioritize multiple tasks while reporting to both Sales and Purchasing managers.

Ensure accuracy, completeness, and timeliness of all assigned work.

Identify opportunities to improve processes, increase efficiency, and streamline administrative workflows.

Collaborate effectively with team members across multiple time zones, maintaining clear and prompt communication.

Learn and adapt to new tools, processes, and workflows, including ERP systems, Excel, SharePoint, and Loom.



What You Bring



Bachelor's degree in Business, Administration, or a related field preferred.

At least 3 years of experience in administrative, sales support, or operations roles.

Proactive, self-starting mindset with the ability to take ownership of tasks without constant supervision.

Strong multitasking, prioritization, and time-management skills.

Quick to learn new tools, processes, and software, including ERP systems (Profit 21 preferred) and Microsoft Excel (pivot tables, formulas, queries).

Resourceful and forward-thinking, with the ability to identify efficiency improvements.

Strong attention to detail and accuracy in all tasks.

Excellent communication skills, capable of collaborating effectively with a distributed, virtual team.

Experience in distribution, inventory management, or ERP systems is highly desirable.


Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.

  • Sales & Administrative Support Specialist

    4 days ago

    Mandaluyong City, National Capital Region, Philippines Penbrothers Live Full time

     About Penbrothers Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.About the ClientOur client is an innovative Australian FMCG company that...

  • Administrative Assistant

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Sophie Orduña | HR Consulting & Support Full time

    The Administrative Assistant will provide all-around administrative and operational support to ensure smooth day-to-day functions of the building space leasing company. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The Admin Assistant will support leasing activities, tenant...

  • Human Resources Administrative Specialist

    1 week ago

    Mandaluyong City, National Capital Region, Philippines Power Mac Center Full time

    Company DescriptionPower Mac Center, founded in 1994, is the Philippines' premier Apple Premium Reseller, Authorized Education Reseller, Training Center, and Service Provider. With over 25 years of experience in the Apple business, it operates more than 26 retail stores nationwide to provide innovative Apple products, premium accessories, and unparalleled...

  • Administrative Assistant

    7 days ago

    Mandaluyong City, National Capital Region, Philippines MedRisk Full time

    Company DescriptionFounded in 1994 and headquartered in Conshohocken, Pennsylvania, MedRisk is a leader in managed care organization dedicated to physical rehabilitation and medical bill review for the casualty claims industry. MedRisk was established with a mission to revolutionize physical rehabilitation for workers' compensation patients. Over the last 30...

  • Administrative Support Specialist

    1 week ago

    Makati City, National Capital Region, Philippines PENBROTHERS Full time

    About PenbrothersPenbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.About the ClientOur client is a leading distributor of fasteners and Class-C...

  • Infrastructure Support Specialist

    4 days ago

    Mandaluyong City, National Capital Region, Philippines Stolt-Nielsen Full time

    DescriptionAre you interested in joining the world of international storage and distribution of bulk liquids, tankers, terminals, aquaculture & LNG? Stolt-Nielsen's fast growing Business Technology is looking for an Infrastructure Support Specialist (Intune Administrator).Stolt-Nielsen Limited (SNL) is the specialist storage and transportation provider for...

  • Administrative Specialist

    5 days ago

    Quezon City, National Capital Region, Philippines AVANTOPIA Full time

    Company DescriptionAVANTOPIA is a Business Activity Support service provider dedicated to helping organizations achieve efficiency, cost-effectiveness, and excellence in service delivery. We specialize in high-quality outsourcing solutions tailored to meet specific client needs. Our team of industry experts brings years of experience, ensuring services are...

  • Engineer I Technical Support Administration

    7 days ago

    Mandaluyong City, National Capital Region, Philippines Emerson Career Site Full time

    Emerson's 130+ years of history have been filled with achievements and challenges that have driven innovative thinking and bold transformations, molding us into the company we are today. By joining us as an Engineer I Technical Support Administration, you will undergo an 8-week classroom training and shadowing session to be conducted by our Systems and...

  • Administration Support Officer

    2 days ago

    Makati City, National Capital Region, Philippines Excel Australasia Full time

    We are seeking an enthusiastic and reliable Administration Support Officer to join our team located in our Makati office. Two full- time positions available. You will be responsible for processing customer related tasks and providing assistance to the customer care specialists in their administrative duties. Part of the customer care team, this role will not...

  • Training and Admin Specialist

    2 days ago

    Mandaluyong City, National Capital Region, Philippines MedRisk LLC Full time

    Training and  Administrative SpecialistTraining and Administrative Specialist Job