Office Operations Coordinator

KBF is built differently. An entrepreneurial mindset combined with deep technical experience, KBF is a trusted partner and recognized leader in tax, audit, and advisory services.

Since day one, our growth has been rapid, requiring exceptional professionals who bring both technical skill and strategic vision to the table. Our culture combines the energy and flexibility of a start-up with the opportunity to develop and advance a career based on your strengths and interests.

KBF is currently seeking a KBF Office Operations Coordinator to join our PH team.

The KBF Office Operations Coordinator will be responsible for ensuring the smooth and efficient functioning of the office. This role provides essential administrative support, manages office resources, and coordinates various operational tasks to maintain a productive, professional, and organized work environment. The position also plays a key role in supporting staff timekeeping accuracy, attendance compliance, and the overall upkeep of a professional workplace culture.

This role requires working onsite at the KBF Manila office from Monday to Friday (6 a.m. to 3 p.m. Philippine Time).

Responsibilities

• Perform general operational and administrative tasks to ensure efficient day-to-day office operations.
• Manage the front desk area, greet and assist visitors, handle incoming and outgoing mail, and oversee courier deliveries.
• Monitor and maintain office inventory, supplies, and equipment, ensuring resources are available and in good condition.
• Maintain a clean, orderly, and professional office environment aligned with company standards.
• Ensure conference rooms are prepared and organized for meetings or operational discussions.
• Facilitate incoming office phone calls, provide information, or route messages to appropriate personnel.
• Handle email correspondence and administrative requests related to internal tools, systems, and facilities.
• Coordinate with vendors and service providers for office maintenance, repairs, and improvements.
• Oversee planning and execution of company events, meetings, and activities, coordinating with vendors and contractors as needed.
• Monitor and support staff timekeeping, ensuring accurate daily attendance records and compliance with work schedules.
• Partner with HR and payroll to address timekeeping discrepancies, leaves, or schedule adjustments.
• Communicate effectively with employees and clients regarding office-related requests such as time corrections, mailing, scanning, and logistics.
• Ensure compliance with health, safety, and security regulations within the office; implement safety protocols and emergency procedures.
• Assist in end-to-end recruitment activities, including job postings, resume screening, interview scheduling, and candidate communication.
• Support training, onboarding, and compliance initiatives, and handle ad hoc administrative and operational requests related to external partners or government agencies.

Qualifications & Requirements

• Bachelor's degree in Office Administration, Human Resources, or a related field.
• 2–3 years of office admin experience; recruitment support background preferred
• Demonstrated professionalism, reliability, and strong communication skills.
• Excellent organizational skills and keen attention to detail.
• Ability to work independently and collaboratively in a dynamic team environment.
• Strong interpersonal and written communication skills, with the ability to interact professionally with employees, clients, and external partners.
• Willing to work onsite in Alabang, Muntinlupa, from Monday to Friday, 6 a.m. to 3 p.m. Philippine Time.
• Open to Philippine-based applicants only.