Jr. Accounts Payable/Accounts Receivable Specialist

Job Title: Junior Accounting Associate - Accounts Payable/Accounts Receivable Specialist

About Us: Complete Accounting Solutions is a leading accounting firm specializing in providing comprehensive financial services to a diverse clientele. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment where employees are empowered to grow personally and professionally.

Position Overview: We are seeking a highly motivated and detail-oriented individual to join our team as Junior Accounting Associate - Accounts Payable/Accounts Receivable Specialist The successful candidate will play a key role in supporting our accounting operations, particularly in managing accounts payable, accounts receivable, and collections processes. All team members must be available to work on Hawaii Standard Time (HST), Monday through Friday, from 8:00 AM to 5:00 PM. This schedule is strictly enforced to ensure operational consistency and team collaboration. Our working model is remote but highly interactive—staff are expected to be present and engaged on Zoom throughout the entire workday. During these designated hours, employees may not engage in any secondary employment, freelance work, or outside business activities. These requirements are non-negotiable. Please do not apply if you are unable to fully commit to this schedule and working model.

Responsibilities:

Accounts Payable:

• Process vendor invoices accurately and timely.
• Verify invoice coding, approvals, and appropriate documentation.
• Prepare and perform weekly check runs.
• Reconcile vendor statements and resolve discrepancies.
• Assist in the maintenance of vendor records and files.
• Communicate with vendors regarding invoice inquiries and payment status.

Accounts Receivable:

• Generate and send client invoices accurately and on schedule.
• Monitor accounts receivable aging and follow up on past due accounts.
• Assist in resolving billing discrepancies and disputes.
• Process client payments and apply them to the appropriate accounts.
• Maintain accurate and organized client billing records.

Collections:

• Contact clients via phone, email, and mail regarding overdue payments.
• Negotiate payment plans and settlements with clients as necessary.
• Document all collection activities and maintain collection notes.
• Escalate collection issues to senior management when needed.
• Analyze delinquent accounts and recommend actions to minimize bad debt.

General Accounting Support:

• Assist with month-end and year-end close processes.
• Prepare journal entries and account reconciliations as assigned.
• Support in the preparation of financial reports and analysis.
• Collaborate with other team members to improve accounting processes and procedures.
• Perform other ad hoc tasks and projects as required.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 1-2 years of experience in accounting, accounts payable, accounts receivable, or collections.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Experience with accounting software (e.g., QuickBooks, Sage, Xero) is a plus.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Willingness to learn and adapt to new processes and technologies.
• Professional demeanor and ability to maintain confidentiality.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package
• Paid US Holidays.
• Opportunities for professional development and advancement within the firm.
• Equipment Provided

Join Our Team: If you are looking for an exciting opportunity to kickstart your career in accounting and be part of a dynamic team, we encourage you to apply for the Junior Accounting Associate - Accounts Payable/Accounts Receivable Specialist position at Complete Accounting Solutions. Please submit your resume and cover letter detailing your qualifications and interest in the role. We look forward to hearing from you