Team Assistant

4 hours ago

Taguig, National Capital Region, Philippines Staffstream Full time ₱10,000 - ₱150,000 per year
 
Team Assistant (Uptick Experience Required) — Remote, PH-Based Only

Looking for a stable, long-term remote role where your organisation skills make a real impact? Join a fast-growing safety and essential services company that keeps commercial, residential, and industrial properties compliant and protected.

The Opportunity at a Glance

A leading provider in fire protection, safety compliance, and essential services is expanding and hiring a highly organised Team Assistant with strong Uptick software experience. You'll be supporting the Owner and Department Managers, coordinating across multiple teams, and ensuring operational workflows run smoothly. This fully remote role is ideal for a Philippine-based candidate who enjoys structure, communication, and helping a business stay aligned and efficient.

How You'll Make an Impact

As the central administrative support for the business, you'll help leaders stay organised, ensure teams communicate effectively, and keep documentation accurate and up to date. Your contributions will support service, projects, admin, and compliance operations.

Key responsibilities include:

  • Providing daily executive and managerial support

  • Managing inboxes, scheduling, documents, and internal communication

  • Updating job details, reports, and asset information using Uptick

  • Monitoring workflows and ensuring timely updates from technicians and managers

  • Preparing, editing, merging, and managing reports, proposals, quotes, and PDFs

  • Maintaining organised digital filing and version control

  • Coordinating updates and communication between multiple teams

  • Supporting daily admin tasks, record keeping, and digital organisation

What We're Looking For – You're the Perfect Fit if You:

(Non-negotiables)

  • Are based in the Philippines and seeking a full-time remote position

  • Have Uptick software experience (must-have)

  • Bring 3–5 years of experience in administration, executive assistance, coordination, or office management

  • Have excellent written and verbal communication skills

  • Are highly organised, detail-focused, and strong at follow-through

  • Are confident using Microsoft Outlook, Microsoft Teams, PDF tools (e.g., Adobe Acrobat), and cloud-based systems

  • Can support multiple managers while staying calm, professional, and reliable

  • Are proactive, trustworthy, and capable of working independently

What Sets You Apart – You'll Shine Even Brighter With:

  • Experience in fire protection, essential services, facilities maintenance, or trade-services industries

  • Understanding of fire compliance principles (e.g., AS1851, asset types, defect categories)

  • Certificate III or IV in Business Administration

  • Prior experience supporting Australian businesses

Work Schedule & Employment Terms

Full-Time | Monday to Friday
Remote role for PH-based candidates only
Fully compliant PH employment (not freelance or project-based)

Perks & Benefits from Day 1

  • HMO with 1 free dependent

  • Life insurance

  • Paid leave credits

  • Government-mandated benefits including 13th month pay

  • Work-from-home equipment provided

How to Apply

To apply, please submit your application via our careers page.

  • A copy of your updated CV

  • A short video recording (2–3 minutes) introducing yourself and demonstrating your communication skills

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