Project Administrator

Project Administrator (Remote - Philippines) | Commercial Construction & Fit-Out Industry

Are you a detail-oriented project coordinator with strong construction administration experience? We're hiring a Project Administrator to support end-to-end fit-out and construction projects for a leading Australian design and build company.

The Opportunity at a Glance

We're looking for an experienced
Project Administrator
to join a dynamic Australian construction and interiors firm specialising in commercial fit-outs and refurbishment projects. This is a
full-time, remote role for Philippine-based candidates
, employed under a proper PH setup.

You'll be responsible for providing end-to-end administrative and documentation support across multiple construction projects, ensuring all tenders, contracts, and budgets are managed accurately and efficiently. The ideal candidate must have prior
Australian construction or project management experience
and be confident coordinating with subcontractors, suppliers, and internal stakeholders in a fast-paced environment.

If you have excellent communication, organisational, and analytical skills — and thrive in a collaborative, solutions-focused team — this role offers a great opportunity to grow with an established construction business delivering high-quality commercial spaces.

How You'll Make an Impact

• Manage the
  tender and estimating process
  from initial request to submission.

• Prepare and compile tender documentation, working closely with clients and subcontractors.

• Develop
  scope of works and trade packages
  , and request quotations from trades.

• Analyse and validate subcontractor pricing to ensure accuracy and competitiveness.

• Complete
  quantity take-offs
  and assist in budget preparation.

• Follow up on tender submissions and respond to requests for clarification.

• Support the preparation of
  high-level construction programs
  for tender.

• Handle
  procurement of trades
  , including preparing tender packages and scopes of work.

• Assess and prepare
  payment schedules and claims
  for subcontractors.

• Prepare
  client progress claims
  and maintain records of approvals and variations.

• Manage
  upstream and downstream RFIs
  , variations, and drawing registers.

• Monitor and update
  project budgets
  , ensuring all financial documentation is accurate.

• Assist with project reporting and general administrative tasks for the Project Manager.

What We're Looking For - You're the Perfect Fit if You:

• Have
  at least 3-5 years of experience
  in
  construction administration or project coordination
  , in
  Australian commercial fit-out or building projects
  (non-negotiable).

• Have a strong understanding of
  construction documentation, drawings, and tender processes.

• Are confident managing
  RFIs, variations, and progress claims
  .

• Have exceptional
  attention to detail
  and the ability to interpret scopes, drawings, and technical specifications.

• Are
  organised, proactive, and able to problem-solve
  with sound judgement.

• Have excellent
  time management skills
  and the ability to handle multiple priorities simultaneously.

• Communicate clearly and professionally with internal and external stakeholders.

What Sets You Apart - You'll Shine Even Brighter With:

• Experience in
  commercial fit-out, refurbishment, or design-build environments.

• Knowledge of
  construction programs, cost tracking, or project reporting tools.

• Proficiency with
  Microsoft Office, Bluebeam, or construction software
  (e.g., Procore, Buildertrend, Aconex).

• Strong analytical and documentation skills, with a proactive approach to continuous improvement.

Work Schedule & Employment Terms

• Full-Time | Monday to Friday

• Remote role for Philippine-based candidates

• Proper Philippine employment setup (not freelance or project-based)

Perks & Benefits from Day 1

• HMO with 1 free dependent

• Life insurance

• Paid leave credits

• Government-mandated benefits including 13th month pay

• Work-from-home equipment provided

How to Apply

To apply, please submit your application via our careers page.

As part of your application, kindly include:

• A
  1-2 minute video introduction
  sharing your background and why you're a great fit for this role.

Please note that
shortlisted candidates will be required to complete a short assessment
to evaluate technical accuracy, attention to detail, and familiarity with Australian construction standards.

This helps us assess your communication style, technical capability, and readiness to support a fast-paced project team beyond your CV.