Administrative Assistant

6 hours ago

Taguig, National Capital Region, Philippines -6337-4e7b-a87e-260dae9b7052 Full time ₱50,000 - ₱75,000 per year

The
Admin Assistant
provides comprehensive administrative and clerical support to the Project Management Team, ensuring efficient workflow and coordination within the Technical Services Department. This role involves managing documentation, schedules, communications, and other administrative tasks to support successful project execution and departmental operations.

  • Prepare, organize, and maintain project documentation, reports, and correspondence.
  • Manage and update files, records, and databases to ensure accuracy and accessibility.
  • Assist in preparing presentations, meeting agendas, and minutes.
  • Coordinate appointments, meetings, and project timelines for the Project Management Team.
  • Track deadlines and follow up on deliverables to ensure timely completion.
  • Liaise with internal teams and external vendors/partners as needed.
  • Serve as the point of contact for administrative matters within the Project Management Team.
  • Draft, review, and distribute internal communications, memos, and emails.
  • Assist in compiling weekly, monthly, or ad-hoc reports as requested by management.
  • Support project managers in logistical and operational tasks.
  • Assist in resource allocation, procurement requests, and project-related documentation.
  • Help monitor project progress and escalate issues as necessary
  • Process invoices, payment requests, and purchase orders accurately and on time.
  • Coordinate with the Finance/Accounting team to ensure timely disbursements.
  • Maintain records of payments, vendor contracts, and expense reports for tracking and auditing purposes.
  • Manage office supplies and equipment for the department.
  • Ensure smooth day-to-day operations of the Project Management Team.
  • Support other TSD administrative functions as required.
  • Ensure adherence to health and safety standards, legal regulations, and company policies.
  • Performs other related tasks that can be assigned from time to time.

Qualifications

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Minimum 1–3 years of administrative experience, preferably in project management or technical services.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail, discretion, and professionalism.
  • Ability to work independently and collaboratively in a fast-paced environment

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