Documentation Officer

2 weeks ago

Biñan, Calabarzon, Philippines JVM GROCER SOLUTIONS, OPC Full time ₱400,000 - ₱600,000 per year

Job Summary:

The Documentation Officer is responsible for preparing, managing, and monitoring all shipping and export-related documents to ensure smooth and timely customs clearance, compliance with international trade regulations, and efficient delivery of goods. This role supports the logistics team by ensuring all paperwork is accurate, complete, and submitted on time to relevant stakeholders.

Key Responsibilities:

  • Prepare and process export documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and shipping instructions.
  • Coordinate with shipping lines, freight forwarders, customs brokers, and clients to ensure proper documentation and compliance.
  • Verify accuracy of all shipment details (e.g., HS codes, weights, descriptions) to meet customs and international shipping requirements.
  • Monitor shipment schedules, track cargo status, and update internal systems.
  • Maintain organized records of all shipping and customs documentation for easy retrieval during audits or inspections.
  • Liaise with government agencies, banks, and chambers of commerce for permits, licenses, and certifications as required.
  • Resolve documentation-related issues that may cause shipment delays or penalties.
  • Assist in improving documentation workflows and compliance processes.

Job Type: Full-time

Work Location: In person

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