Bookkeeper and Office Administrative Specialist

Balancing Numbers and Nurturing Operations

Keep the books in order and the office running smoothly-all from home. This global career opportunity lets you make your mark in design while working from home, enjoying international exposure, and driving meaningful impact in your field. Advance beyond boundaries while maintaining balance and building a legacy from the comfort of your own space.

Job Description:

As a Bookkeeper and Office Administrative Specialist, you will handle client communications, support office operations, maintain accurate records, and manage accounting tasks through Xero. You'll ensure smooth daily operations while keeping finances aligned and delivering outstanding service in a professional, detail-oriented manner.

Job Overview:

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Prior experience and proficiency in using Xero as an accounting tool is mandatory
• 2 to 3 years of relevant experience
• High school diploma or equivalent required; post-secondary education or administrative training is an advantage
• Strong verbal and written communication skills (English) with a clear, professional tone
• Demonstrated commitment to providing excellent customer service
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Self-motivated with excellent time management skills; able to thrive in a remote or unsupervised work environment
• Previous experience in office administration or a similar administrative support role
• Strong multitasking and time management skills, with the ability to prioritize tasks in a fast-paced environment
• Excellent organizational skills with a high level of accuracy and attention to detail
• Ability to work independently as well as collaboratively with cross-functional teams
• Comfortable learning and using new tools or software platforms

Your Daily Tasks

• Professionally handle incoming calls, directing them to the appropriate personnel as needed
• Respond promptly and courteously to client inquiries via email, live chat, or messaging platforms
• Accurately record and deliver messages, ensuring timely communication and follow-up
• Maintain and update logs of client communications, appointments, and related records
• Provide clients and callers with general information about the company's services, procedures, and policies
• Office Operations: Monitor and manage the office environment, maintaining supplies inventory, ordering materials, and liaising with vendors and service providers
• Scheduling and Coordination: Organize and coordinate meetings, staff appointments, and events. Manage shared calendars for team members and leadership
• Records Management: Maintain organized digital filing systems, ensuring documents are up-to-date, properly stored, and easily retrievable
• Administrative Support: Assist management with tasks such as tracking expenses, preparing reports through Microsoft Excel and Xero, and handling internal documentation
• Accounting Management: Manage the office's accounts through Xero, including creation and reconciliation of invoices, monitoring and following up invoices, reporting, and entering bills, receipts, and invoices

About the Client

Designing Success with Structure and Strategy

Our client is a trusted name in the design and planning industry, delivering tailored solutions that balance creativity with precision. With expertise in urban planning, design, and consultancy, they help bring visionary projects to life through meticulous planning and client-focused services. Dedicated to excellence, they continue to build a reputation for reliability and innovation in the field.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra