Coordination Specialist
3 days ago
Join our dynamic team at Zeald and play a vital role in ensuring seamless client relationships As a Coordination Specialist, you'll collaborate closely with Managers and Team Leaders to oversee client portfolios. From coordinating administrative tasks to monitoring deliverables and implementing workflows, your contributions will be essential to our success. If you're detail-oriented, proactive, and thrive in a fast-paced environment, we want to hear from you
Key Responsibilities:
Coordination Specialist
To assist the Managers and Team Leaders to successfully manage the relationship between the clients within their portfolio and Zeald.
Be responsible for the daily running of the accounts within your portfolio. Key activities include (but are not limited to):
- Scheduling meetings (both face-to-face and phone/virtual). Rescheduling of meetings where appropriate.
- Answering phone calls when the Relationship Manager isn't available.
- Triggering the relevant tasks and activities in Zeald's extranet at the appropriate times to inform team members when they need to complete a particular task.
- Updating extranet notes and activities to keep all team members well informed.
- Screening the project managers emails and responding where appropriate.
- Following-up things that need following up.
- Flagging any potential issues and escalating to the project manager or team leader or other staff where appropriate.
- Appointment setting for the Digital Business Strategist - Ringing clients in the DBS portfolio and making appointments in the upcoming weeks
- Keep track of projects
- Complete weekly or fortnightly check-ins with the MS and TPS members to go through all outstanding tasks on the dashboard and to highlight projects with no next steps
- The accomplishment of ad-hoc task requests from the Team leaders
- Develop excellent working relationships with all members of the team that you are working with.
Administration
- Track all activities in the Zeald extranet system along with accurate notes to enable colleagues to be well informed at all times.
- Where required to assist with the management of other staff members' portfolios when that staff member is unavailable due to sickness, bereavement, annual leave or some other reason.
- Complete other tasks and activities as directed by the Team Leaders and Managers.
- Be an ambassador and advocate for the company at all times.
Process improvement
- Draft SOP documents or updates to SOP documents
- Maintain and update product release checklists to ensure all tasks are completed
- Update workflows as needed.
Quality
- Ensure all marketing reports are delivered promptly and with exceptional quality. Include reporting on timeframes and key performance indicators (KPIs) to meet this objective effectively.
Sales Support
- Developing sales reports and presentations while collaborating with the marketing team to ensure their quality. Responsibilities also include managing lead loading and assignment, as well as promptly addressing incoming sales inquiries via the designated phone line.
Reporting
- Deliver comprehensive group and company reports to team leaders, managers, and the CEO as required. These reports serve to uphold our commitment to timely, high-quality service delivery, ensuring profitability and excellence across all endeavors
Health & Safety
- Recognise individual responsibility for workplace Health and Safety under the Health and Safety at Work Act 2015
Key Requirements:
- Excellent English communication skills (both written and phone-based) to collaborate effectively with team members in the Philippines and New Zealand, as well as with clients
- Highly efficient, organized, and reliable
- Strong attention to detail with a high level of accuracy in work
- Previous experience in a VA or customer service role is an advantage
- Working knowledge of websites and online marketing is a plus
- Strong communication skills, with the ability to engage clearly and effectively
- Accountability and reliability in completing tasks and commitments
- A supportive attitude contributes to the overall success of the agency
We offer a competitive salary, free health care, a P10k signing bonus awaits the successful candidate.
Apply now and complete our pre-screening test so we can process your application:
**A STABLE INTERNET CONNECTION (WITH BACKUP NET) AND A LAPTOP/DESKTOP IS A MUST**
-
Secondary Accounts Specialist
3 days ago
Davao City, Davao, Philippines TASQ Staffing Solutions Full timeJob Description:Developing and maintaining Sales activities within assigned outlets/areas in order to increase the flow of the companys products through the wholesale/retail trade and institutional accounts and thus, to achieve established sales target;The proactive penetration of all potential Sales channels in the assigned areaCreating and presenting...
-
Data Specialist
2 weeks ago
Davao City, Davao, Philippines MultiplyMii Full time $40,000 - $80,000 per yearPosition Type: Full-TimeLocation:Philippines (Remote)Schedule:Monday to Friday, 8AM to 5PM Central Time (Fixed Schedule)Weekend work may be required, subject to business needsAbout The CompanyOur client is a leading U.S.-based professional services firm specializing in integrated project management solutions for infrastructure and energy sectors. They offer...
-
Supply Chain Coordinator
1 week ago
Davao City, Davao, Philippines The HR Practitioner Full time ₱180,000 - ₱220,000 per yearResponsibilities:Inventory Management & Planning· Monitor inventory levels regularly to maintain minimum and safety stock for consumables, fast-moving items, and critical parts.· Provide short-term forecasts of material requirements based on production schedules and historical usage.· Generate and submit weekly inventory status and shortage reports to...
-
Recruitment Specialist
3 days ago
Davao City, Davao, Philippines PJ-Trigon Realty Corp. Full time ₱216,000 - ₱300,000 per yearThe Recruitment Specialist is responsible to managed the full-cycle recruiting process. This role is responsible for sourcing, attracting, interviewing, and hiring qualified candidates to meet the company's staffing needs. The Recruitment Specialist will have a solid understanding of talent acquisition strategies, excellent interpersonal skills, and a...
-
Marketing Specialists
3 days ago
Davao City, Davao, Philippines SixEleven Full time ₱1,200,000 - ₱2,400,000 per yearJob Position: Marketing SpecialistPosition OverviewThe Marketing Manager will plan, implement, and optimize campaigns to build brand awareness, generate leads, and support enrollment growth for Bright Star Kids Academy and Next Gen ABA. The role manages digital channels, creative assets, and brand messaging across all platforms.Key ResponsibilitiesMarketing...
-
People and Wellness Specialist
1 week ago
Davao City, Davao, Philippines Apo Agua Infrastructura, Inc. Full time ₱900,000 - ₱1,200,000 per yearJob Description:The People Wellness Specialist is responsible for delivering occupational health services and driving employee wellness initiatives. The role focuses on promoting and maintaining employees' physical and mental well-being through wellness program management, coordinating HMO and health-related benefits, managing the wellness center including...
-
Temp Recruitment Coordinator
5 days ago
Davao City, Davao, Philippines ibex Full time ₱900,000 - ₱1,200,000 per yearSoothe, the world's leading, on-demand wellness platform is seeking a Recruiting Specialist to acquire new talent for our rapidly growing network of contract practitioners. We need a team of highly specialized and talented wellness professionals to keep pace with current growth and maintain relationships with our vast client database. Our recruiter must have...
-
HR Specialist
5 days ago
Davao City, Davao, Philippines JK Elements Full timeOverviewWe are looking for an experienced HR Specialist with at least five years in a generalist role. The ideal candidate is well-versed in core HR functions including payroll, benefits administration, employee relations, and compliance. Strong proficiency in Excel and familiarity with labor regulations are essential. Experience in a manufacturing...
-
Order Processing Specialist
5 days ago
Davao City, Davao, Philippines OfficePartners, 360 Inc. Full time ₱600,000 - ₱1,200,000 per yearWe are seeking a detail-oriented Order Processing Specialist to manage customer orders and ensure smooth, accurate, and timely fulfillment. This role involves processing online and emailed purchase orders, creating and validating new accounts, verifying licenses and payments, and ensuring compliance with company policies.As an Order Processing Specialist,...
-
Specialist II
5 days ago
Davao City, Davao, Philippines IDS MEDICAL SYSTEMS Full time ₱800,000 - ₱1,200,000 per yearDate: 30 Sept 2025Location: NCR Central, PH, 1502Company: idsMEDCore ResponsibilitiesIdentify key business opportunities to ensure achievement of revenue and growth targetsLead product solution development with teams to determine requirements based on the needs of our client/customerLiaise directly with principals/vendors on behalf of the business units....