Admin Assistant

5 days ago

Makati City, National Capital Region, Philippines H.I.S GLOBAL BUSINESS, INC. Full time ₱18,000 - ₱20,000 per year

Looking for a fast-growing, fast-paced, and friendly working environment? Don't look any further H.I.S. GLOBAL BUSINESS INC is here

What are you waiting for? JOIN US NOW

Requirements

  • Graduate of BS in Business Administration or any management courses.
  • Preferably with at least 1 year of experience, fresh graduates are welcome to apply.
  • Proficient in office management systems, procedures and applications (MS Office, Google workspace).
  • Excellent time management skills, ability to multitask and prioritize work.
  • Detail-oriented, problem-solving skills, excellent written and verbal communication skills
  • Strong organizational and planning skills

Key Responsibilities and Duties:

  • Manage communications including phone calls, emails, memos, letters, and forms.
  • Organize schedules, set appointments, plan meetings, and take detailed minutes.
  • Assist in preparing reports and maintaining filing systems, office policies, and procedures.
  • Handle procurement of office supplies, research suppliers, and reconcile expense reports.
  • Provide general support to staff and serve as point of contact for internal and external clients.
  • Liaise with executives, senior administrative assistants, and the Makati admin office for requests and queries.
  • Prepare gate passes/permits for ingress or egress of items.
  • Assist in processing business permits, fire clearances, and other regulatory requirements.
  • Ensure office cleanliness and organization.
  • Oversee PEZA compliance, including preparation and renewal of required permits and certificates (Occupancy, Annual Inspection, Electrical, Mechanical, Fire Safety, etc.).
  • Handle government transactions and compliance, such as visa processing (Tourist Visa, 9G, downgrades), DOLE work permits (AEP, Certificate of Exclusion), and submissions to SSS, PhilHealth, and Pag-IBIG.

Benefits:

  • Yearly Performance Appraisal
  • Skill Set Appraisal
  • HMO & Group Life Insurance
  • Government-mandated (SSS, PHIC, and HDMF)
  • Annual Team Building Activities
  • Monthly Celebrations

Salary Package:

Probationary: 18, 000 PHP

Upon Regularization: 20,000 PHP

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