Admin / HR Coordinator

2 days ago

Manila, Philippines STAFFVIRTUAL Full time

Job Title: Admin / HR Coordinator About the Client: Is a US based  company dedicated to helping homes and businesses recover after disasters. We provide 24/7 emergency restoration services, including water, fire, mold, and storm damage cleanup, working closely with insurance companies to ensure a smooth recovery process. Our teams are fully licensed, insured, and trained to deliver top-quality service with professionalism, compassion, and integrity.  Overview: The Admin/HR Coordinator supports company operations by handling all administrative, clerical, and human resources functions. This person ensures smooth day-to-day office management, employee relations, and compliance with employment and safety regulations while assisting the operations and field teams with scheduling, invoicing, and documentation management. Responsibilities: Office Administration:Manage correspondence, file organization, and digital records.Prepare invoices, proposals, estimates, and service reports for customers.Process payments and deposits; track accounts receivable and payable.Support project documentation, including permits, inspections, and close-out packets. Human Resources Duties:Manage employee onboarding and offboarding (applications, new hire forms, ID verification, safety orientation, policy acknowledgment).Maintain employee files (certifications, drivers licenses, safety training, performance records).Handle timecards, PTO requests, and attendance tracking.Assist with weekly payroll processing and verify time reports from field crews.Ensure compliance with state and federal employment laws (EEO, OSHA, I-9,W-4, etc.).Manage benefits enrollment and employee communication. Accounting & Financial Coordination:Support inventory tracking and purchase order management.Enter bills and receipts into accounting software (QuickBooks or similar).Assist with job costing and expense tracking for each project.Generate financial reports as requested by management. Qualifications:Experience in administrative, secretarial, or HR support, preferably with US client/account exposure. Skilled in office administration, payroll, HR processes, and financial coordination. Proficient in QuickBooks, Service Fusion, SmartSheets, and Power BI. Strong organization, attention to detail, and excellent communication skills. Schedule: Night Shift Setup: Remote Why Join STAFFVIRTUAL? Competitive compensation and benefits packageHMO Day 1 + FREE dependent coverageDe minimis and allowancesAttendance bonusPaid time offsCompany-provided work setup (laptop, monitor, accessories)Training, career growth, and global exposureA collaborative and supportive team culture If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we’d love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL

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