Remote Executive Assistant Job Opportunity

11 hours ago

Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱8,800 - ₱17,430
Job Description

Our company is seeking a skilled Executive Assistant with Paralegal or Law Firm Experience to support our operations.

This is a remote job opportunity that requires strong organizational and communication skills, as well as experience in legal and administrative support.

  • Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
  • Store, manage, and maintain legal files and confidential case documents.
  • Coordinate with legal counsel or firm staff on case progress and requirements.

Key Responsibilities:

  1. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Monitor internal projects, conduct team communications, and organize company or case data.
  3. Handle sensitive and confidential information with discretion.

Client & Case Coordination:

  • Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
  • Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  • Assist in tracking case deadlines, hearing schedules, and deliverables.

Financial & Reporting Tasks:

  • Create and send client invoices, track payments, and record expenses.
  • Assist in preparing payroll and tracking billable hours.
  • Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.

Travel & Logistics:

  • Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
  • Ensure all bookings align with client preferences and schedules.

CRM & Systems Management:

  • Update and maintain data in CRMs and case or project management platforms.
  • Support marketing and business development campaigns by organizing and inputting lead/client data.

Content & Communication Management:

  • Upload documents or media to online platforms, maintain profiles, and manage online reputation.
  • Create presentations and summarize documents for executive briefings.

Qualifications:

  • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Background or experience working in a law firm or handling paralegal duties is highly preferred.
  • Bachelor's degree or certificate in paralegal studies, business admin, or any related course (required).
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Strong phone, email, and instant messaging communication skills.
  • Outstanding organizational and time management skills.
  • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
  • Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
  • Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus.
  • Proactive, detail-oriented, and comfortable working independently.
  • Willing to work on a graveyard shift aligned with U.S. business hours.

Benefits:

  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

Schedule:

US work hours (20-40 hours per week)

Location:

This is a remote job.

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