Commercial Property Manager Assistant

1 day ago

Lipa City, Calabarzon, Philippines beBeeProperty Full time ₱7,200 - ₱7,800
Remote Property Management Professional

We are seeking an organized and detail-oriented individual to support our commercial property management operations. This role requires experience in property management, with a focus on lease administration, vendor coordination, work order tracking, and financial reporting.

This behind-the-scenes position primarily involves handling communications via email, managing property operations, and assisting property managers with financial and administrative tasks.

The ideal candidate will possess strong organizational and multitasking abilities, excellent written communication skills, and proficiency in Excel, SharePoint, and Microsoft Office Suite.

Key Responsibilities:

  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into property management software and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects and non-CapEx repairs.
  • Utilize Excel and SharePoint for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

Requirements:

  • Experience:
  • Property management experience is required, preferably in a commercial setting.
  • Proficiency in property management software is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills.
  • Proficiency in Excel, SharePoint, and Microsoft Office Suite.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.
  • Personal Attributes:
  • Detail-oriented with a proactive approach to problem-solving.
  • Strong ability to work independently and meet deadlines.
  • Professional and reliable, with excellent follow-through on tasks.

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