Administrative Assistant

10 hours ago

Bacoor, Calabarzon, Philippines beBeePropertyManagement Full time ₱3,200,000 - ₱5,600,000

Job Overview:

We are seeking a highly organized and self-motivated Property Management Coordinator to support our property management team.

Key Responsibilities:

  • Act as the primary point of contact for tenant inquiries, addressing their questions, concerns, and requests in a timely and professional manner.
  • Coordinate property maintenance and repairs by communicating with vendors, scheduling appointments, and following up to ensure timely resolution.
  • Assist with lease administration, including drafting lease agreements, collecting rent payments, and managing lease renewals.
  • Conduct thorough tenant screenings, including background checks and verification of references, to ensure high-quality tenants.
  • Maintain accurate and up-to-date tenant records, using property management software or other relevant tools.
  • Monitor and enforce lease terms and property rules, addressing any violations or breaches in a timely manner.
  • Assist with move-in and move-out processes, conducting property inspections, documenting condition reports, and managing security deposit refunds.
  • Prepare and distribute regular property management reports, including financial statements, occupancy reports, and maintenance summaries.
  • Support marketing efforts by creating property listings, managing online rental platforms, and conducting property showings (virtual or in-person) as needed.
  • Collaborate with the property management team to ensure a seamless and exceptional tenant experience.

Requirements:

  • Previous experience in property management, real estate, or a related field is preferred.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Strong problem-solving skills and ability to provide creative solutions.
  • Knowledge of relevant laws and regulations related to property management.
  • Ability to work independently with minimal supervision in a remote work environment.
  • Detail-oriented with a focus on accuracy and quality.
  • Professional and customer-service-oriented mindset.
  • Proficient in using property management software, Microsoft Office, Google Workspace, and other relevant tools.

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