Cash Management Administrator Position Available

1 week ago

Manila, National Capital Region, Philippines beBeeFinance Full time ₱40,000 - ₱60,000

Financial Operations Coordinator needed to join our team. The right candidate will be responsible for managing the financial coordination and processing of funds related to hub operations.

Main Responsibilities

  • Pre-Funding Management:
    • Enter pre-funds into the operational system accurately and in a timely manner.
    • Coordinate with agents to obtain and verify payment allocation details.
    • Ensure that sufficient funds are arranged and available for all operational needs.
  • Settlement Processing:
    • Record and allocate received settlements into the system as per established procedures.
    • Ensure all financial entries are properly booked and reconciled with supporting documentation.
  • Account Management and Reconciliation:
    • Prepare and send statements of account (SOA) to customers on a regular basis.
    • Follow up with customers to ensure timely settlement of outstanding balances.
    • Conduct detailed account reconciliation for assigned customers to resolve discrepancies.
  • FDA Reminders and Follow-ups:
    • Send regular FDA reminders to relevant stakeholders.
    • Maintain records of reminders and ensure acknowledgment or action from recipients.
  • Port Agent Coordination:
    • Liaise with local port agents to collect SOAs before arranging any settlements.
    • Verify accuracy and completeness of documentation from port agents prior to payment.
  • Seek advice from WPS Credit team on best approach. Escalate to Hub Agent and Hub Agency Manager where required.
  • To gather information required to help investigation and resolution in Final DA Settlement disputes.
  • To follow up complaints/non-compliances through improvement/complaint system in place.

Key Performance Indicators (KPIs)

  • Accurately post and allocate received settlement funds.
  • Maintain clear financial records that comply with internal controls and audit requirements.
  • Obtain and validate payment allocation details from agents.
  • Prepare and distribute statements of account (SOAs) regularly to customers.
  • Ensure prompt follow-up and resolution of outstanding balances through reconciliations and customer communication.
  • Issue Funding Disbursement Advice (FDA) reminders promptly.
  • Track responses and escalate issues to ensure disbursements are processed on time.
  • Conduct timely account reconciliations to identify and resolve mismatches or disputes with customers and agents.
  • Secure and validate SOAs from local port agents before proceeding with settlements.
  • Ensure all required documentation is in place to prevent errors or delays in disbursement.
  • Ensure all financial activities are documented, traceable, and compliant with internal policies and audit standards.

Requirements

We require someone with a diploma in accounting, finance, or a related field, 2–4 years of experience in finance operations, disbursement accounting, or shipping industry finance preferred. Proficiency in financial systems and operational platforms; experience with shipping or logistics ERP systems is a plus. Strong attention to detail with excellent analytical and reconciliation skills. Effective communication skills to liaise with internal teams, agents, and customers. Ability to manage multiple priorities and meet tight deadlines.

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