
Administrative Support Specialist
2 days ago
This is a full-time remote position, ideally aligned with Australian business hours. We are seeking a mid-to-senior level administrative professional with at least 5+ years of experience.
The ideal candidate is proactive, structured, and professional. They will be comfortable working independently across various teams and business priorities.
Key Responsibilities:- Manage and optimize the calendar, including time-blocking, meeting preparation, and task prioritization
- Maintain daily and weekly accountability around goals and tasks
- Follow up with internal team members to ensure timely progress and updates
- Support multiple businesses: Pet supply retailer, Property development, and Cosmetics brand
- Light support for other startup ventures
- Help structure and refine systems for task management, communications, and planning
- Assist with leadership priorities — light Chief of Staff-level involvement
- A seasoned administrator with strong organizational skills and a proven ability to create and manage systems
- A diplomatic communicator who follows up confidently without overstepping
- Detail-oriented and autonomous — capable of working independently
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