Administrative Support Specialist

2 hours ago

Pasay, National Capital Region, Philippines beBeeSecurity Full time ₱2,000,000 - ₱2,500,000

The Administrative Support Specialist is responsible for providing efficient and effective support to the Security Control Room. They must be fluent in all Emergency Response Procedures and have full intellectual capacity to operate and maintain all functions of the Security System and all communication procedures and policies.

Responsibilities
  • Monitor and manage the Safety and Security Department's central monitoring station
  • Coordinate radio communications between security personnel assigned at various locations
  • Maintain records of all incoming / outgoing calls and relay all messages and instructions to all Security Officers without delay
  • Dispatch Security Personnel to a location of an alarm in accordance with the company's Emergency Response Procedures
  • Maintain a detailed log of all activities observed and reported; ensure all filing of records for proper storage
  • Ensure that all files, databases and monitoring log books are consistently updated
  • Maintain confidentiality of all reports and information received and discussed inside the Security Control Room
  • Manage and operate Radio Communications, Key Management System and Card Access System on a shift by shift basis
  • Report all defects of Radio Communications, Security Alarm System, Key Management System and Card Access System to the Security Officer for proper action and, in like manner, maintain a list of maintenance repairs or parts replacement
  • Provide communications coverage and to act as central communications room during crisis management scenarios
  • Assist in the implementation of all other provisions, house rules, standing orders, policies and instruction from upper management
  • Responsible for the dissemination of all official communications, instructions and circulation of all internal and external security communications and ensure utmost confidentiality of security documents and information
  • Maintain a vigil of all monitors, radio telephones and safety systems to ensure premises are safe and secure
Qualifications
  • Candidate must be College Graduate of any four (4) year course
  • Must have a background in radio operations, installation, and programming
  • Has excellent communication and interpersonal skills
  • Proficient in Google Suite
  • Adaptable and can handle stressful and high pressure situations
  • Willing to work on shifting schedules, holidays and/or weekends
  • Ability to multitask, prioritize and manage time effectively
Benefits
  • Fulfilling career opportunities
  • Opportunity to work in a dynamic and fast-paced environment
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Travel Arrangements

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